City of Columbus - File #: 0195-2006

• File #: 0195-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/23/2006
• In control: Administration Committee
• On agenda: 2/27/2006
• Final action: 3/1/2006
• Title: To authorize and direct the Technology Director to modify an existing contract with Resource One Computer Systems Inc. for the purchase of various support, professional, and access services, and to authorize the expenditure of $270,000.00 from the information services fund. ($270,000.00)

Date	Ver.	Action By	Action	Result
3/1/2006	1	CITY CLERK	Attest
2/28/2006	1	MAYOR	Signed
2/27/2006	1	Columbus City Council	Approved	Pass
2/27/2006	1	COUNCIL PRESIDENT	Signed
2/13/2006	1	Columbus City Council	Read for the First Time
2/2/2006	1	CITY ATTORNEY	Reviewed and Approved
2/2/2006	1	Technology Drafter	Sent to Clerk's Office for Council
2/1/2006	1	Technology Drafter	Sent for Approval
2/1/2006	1	Auditor Reviewer	Contingent
2/1/2006	1	Auditor Reviewer	Contingent
2/1/2006	1	CITY AUDITOR	Reviewed and Approved
2/1/2006	1	Technology Drafter	Sent for Approval
1/31/2006	1	Finance Reviewer	Reviewed and Approved
1/31/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/25/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
1/25/2006	1	EBOCO Reviewer	Sent for Approval
1/25/2006	1	ODI DIRECTOR	Reviewed and Approved
1/25/2006	1	Technology Drafter	Sent for Approval
1/24/2006	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
Ordinance 2092-2003 passed October 6, 2003 authorized the Technology Director to enter into a contract with Resource One Computer Systems Inc. for web-hosting and professional services. The contractual agreement, with Resource One, resulted in successfully implementing various web services as of October 17, 2003 after initiating project implementation preparatory work on or about September 1, 2003. This agreement provides efficient and secure citywide internet services on a 24-hour; 7-day per week basis, under the direction of the Department of Technology (DoT).
Failure to modify this contract would result in the termination of many vital city web sites thereby ending the ability of many large city agencies to conduct routine business with the public and countless business partners.
1. The amount of additional funds to be expended under this contract modification totals $270,000.00.
2. The original three-year contract was established with a multi-year option to renew. This legislation authorizes the city to fund services associated with year three of the three year agreement, for nine months, from February 1, 2006 though October 31, 2006, while maintaining existing terms and conditions.
3. Modification of this contract is necessary at this time as the city is dependent on existing services providing information-processing functions to city business.
4. A new Request for Proposal (RFP) is being drafted to replace this agreement after October 31, 2006.
FISCAL IMPACT:
In 2003, $220,000.00 was authorized and expended under ordinance 2092-2003 and ordinance 2435-2003 for costs of the upfront move, purchase software and equipment, maintenance services, other software coverage, computer programming services, and professional services, with a coverage period from September 1, 2003 through January 31, 2004. During the fiscal year of 2004 the Department of Technology identified $280,000.00 for this service. During the fiscal year of 20...