Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with Grimco Inc. ($4,936.00) and Hyatt’s Graphic Supply Co. Inc ($64,440.95) for a total of $69,376.95 for the purchase of Gerber and 3M films and foils per the results of bid RFQ025098. These films and foils will be used to replace and repair emblems and markings on City vehicles. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Four (4) responses were received and opened for bid -RFQ025098 on June 29, 2023 as follows:
Grimco Inc., Vendor #023773, FID 43-0955083, Exp. 08/19/2024 - $4,936.00
Hyatt’s Graphic Supply Co. Inc, Vendor #000798, FID 16-0874429, Exp. 06/12/2025 - $64,440.95
Flower Branch MFG Vendor #045716, FID 84-5065950, Exp. 06/14/2025
Technology International Inc Vendor #009840, FID 65-0342335, Exp. 05/12/2025
The Finance and Management Department therefore recommends that lines 3-4 of RFQ025098 be awarded to Grimco Inc, and lines 1-2 and line 5-10 of RFQ025098 be awarded to Hyatt’s Graphic Supply Co. Inc as the lowest, most responsive and responsible bidders.
Grimco Inc., Vendor #023773, FID 43-0955083 $4,936.00
Hyatt’s Graphic Supply Co. Inc, Vendor #000798, FID 16-0874429 $64,440.95
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $69,376.95 from 2023 Fleet Purchase Plan (ACPR002432) with Grimco Inc.($4,936.00) and Hyatt’s Graphic Supply Co. Inc ($64,440.95) for the purchase of Gerber and 3M films and foils. In 2022, the Fleet Management Division expended $57,644.22 for Gerber and 3M films and foils and in 2020 expenditures were $4,800.00 for Gerber and 3M films and foils.
Emergency action is requested to ensure that a purchase order can be established as quickly as possible. The need for these items has increased as backlogged vehicle orders begin to be completed, putting Fleet Management in need of these supplies to complete many critical...
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