City of Columbus - File #: 1355-2004

• File #: 1355-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/1/2004
• In control: Administration Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize the Director of the Department of Technology to modify a contract with Decade Software Company LLC, for the Envision Windows software license and support services, on behalf of the Columbus Health Department; to authorize the expenditure of $43,260.00 from the Department of Technology's internal services fund and to declare an emergency ($43,260.00)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/12/2004	1	Auditor Reviewer	Reviewed and Approved
7/12/2004	1	CITY AUDITOR	Reviewed and Approved
7/12/2004	1	Technology Drafter	Sent for Approval
7/12/2004	1	CITY ATTORNEY	Reviewed and Approved
7/12/2004	1	Technology Drafter	Sent to Clerk's Office for Council
7/9/2004	1	Technology Drafter	Sent for Approval
7/9/2004	1	Finance Reviewer	Reviewed and Approved
7/9/2004	1	FINANCE DIRECTOR	Reviewed and Approved
7/9/2004	1	Technology Drafter	Sent for Approval
7/8/2004	1	EBOCO Reviewer	Sent for Approval
7/8/2004	1	ODI DIRECTOR	Reviewed and Approved
7/7/2004	1	Technology Drafter	Sent for Approval
7/7/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/7/2004	1	Technology Drafter	Sent for Approval
7/2/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend a contract with Decade Software Company LLC, established through purchase order EL000490, for Envision Windows software license and support services, on behalf of the Columbus Health Department, effective July 1, 2004 through June 30, 2005.

The Envision Windows application provides the Health Department the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit.

Services provided under purchase order EL000490 include telephone support services, software maintenance, update training, upgrades and enhancements. Without this service the Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State Of Ohio.


EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.

Fiscal Impact: Fiscal year 2003, $43,260.00 was expended toward services provided by Decade Software for the Health Department. Funding is budgeted and available within the 2004 Department of Technology's internal services fund.

CONTRACT COMPLIANCE: 770564825 Expires: 04/28/2006


Title
To authorize the Director of the Department of Technology to modify a contract with Decade Software Company LLC, for the Envision Windows software license and support services, on behalf of the Columbus Health Department; to authorize the expenditure of $43,260.00 from the Department of Technology's internal services fund and to declare an emergency ($...