City of Columbus - File #: 0408-2004

• File #: 0408-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/19/2004
• In control: Finance & Economic Development Committee
• On agenda: 3/29/2004
• Final action: 4/1/2004
• Title: To authorize and direct the Finance Director to enter into three contracts for the option to purchase Wearing Apparel with Koppel Advertising Inc., Progress Industries, and Foster & Associates, Inc., to authorize the expenditure of three dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($3.00)

Date	Ver.	Action By	Action	Result
4/1/2004	1	CITY CLERK	Attest
3/31/2004	1	MAYOR	Signed
3/29/2004	1	Columbus City Council	Approved	Pass
3/29/2004	1	COUNCIL PRESIDENT	Signed
3/4/2004	1	Auditor Reviewer	Reviewed and Approved
3/4/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
3/4/2004	1	Auditor Reviewer	Reviewed and Approved
3/4/2004	1	CITY AUDITOR	Reviewed and Approved
3/4/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/4/2004	1	CITY ATTORNEY	Reviewed and Disapproved
3/4/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/4/2004	1	CITY ATTORNEY	Reviewed and Approved
3/4/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/3/2004	1	EBOCO Reviewer	Reviewed and Approved
3/3/2004	1	ODI DIRECTOR	Reviewed and Approved
3/3/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/2/2004	1	Finance - Purchasing Drafter	Sent for Approval
2/27/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Wearing Apparel for all City agencies. The term of the proposed option contract would be three years. Contract is through December 31, 2006. The Purchasing Office opened formal bids on October 30, 2003.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000556. One hundred eight (MAJ:102, MBE:3, FBE:3) bids were solicited; eleven (MAJ:10, MBE:1) bids were received.

While there were lower bids submitted, they did not meet key specifications because pages were missing from the bid proposal. The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:

Koppel Advertising Inc., MAJ, CC#341529963, $20,600.00
Progress Industires, MAJ, CC#340789749, $16,400.00
Foster & Associates, Inc., MBE, CC#311221605, $8,500.00
Total Estimated Annual Expenditure: $45,500.00

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into three contracts for the option to purchase Wearing Apparel with Koppel Advertising Inc., Progress Industries, and Foster & Associates, Inc., to authorize the expenditure of three dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($3.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on October 30, 2003 and selected the lowest, responsive, responsible and best bids; and

WHEREAS, this ordinance addresses Purchasi...