City of Columbus - File #: 0181-2011

• File #: 0181-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/27/2011
• In control: Finance Committee
• On agenda: 3/7/2011
• Final action: 3/8/2011
• Title: To authorize the Finance and Management Director to enter into contracts for the option to purchase Plumbing Supplies on an as needed basis with Westwater Supply Corp., American Backflow Products Co, and Interline Brands, Inc dba Sexauer; to authorize the expenditure of three dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($3.00)

Date	Ver.	Action By	Action	Result
3/8/2011	1	MAYOR	Signed
3/8/2011	1	CITY CLERK	Attest
3/7/2011	2	Columbus City Council	Approved	Pass
3/7/2011	1	COUNCIL PRESIDENT	Signed
2/24/2011	1	Auditor Reviewer	Reviewed and Approved
2/24/2011	1	CITY AUDITOR	Reviewed and Approved
2/24/2011	1	Finance Drafter	Sent to Clerk's Office for Council
2/22/2011	1	Finance Drafter	Sent for Approval
2/18/2011	1	ODI DIRECTOR	Reviewed and Approved
2/18/2011	1	Finance Drafter	Sent for Approval
2/18/2011	1	CITY ATTORNEY	Reviewed and Approved
2/17/2011	1	EBOCO Reviewer	Sent for Approval
2/10/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/10/2011	1	Finance Drafter	Sent for Approval
2/9/2011	1	Finance Reviewer	Reviewed and Approved
2/9/2011	1	Finance Reviewer	Reviewed and Approved
2/9/2011	1	Finance Reviewer	Reviewed and Approved
1/27/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase Plumbing Supplies on an as needed basis by various Divisions of the City of Columbus to maintain their facilities. The term of the proposed option contract will be through March 31, 2013 with the option to extend this contract for One (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on January 13, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003793). Eighty Nine (89) Bids were solicited (MBE:8, FBE:1). Four (4) Bids (MBE:0, FBE:0) were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:

Westwater Supply Corp CC#314427980 (expires 10-21-2012)
American Backflow Products Co. CC#591724508 (expires 1-11-2013)
Interline Brands, Inc. dba Sexauer CC#222232386 (expires 1-26-2013)
Total Estimated Annual Expenditure: $250,000.00

Thirty two (32) categories of plumbing products were solicited,
Westwater Supply Corp is recommended to be awarded twenty three (23) categories,
Interline Brands Inc. dba Sexauer is recommended to be awarded one (1) category
American Backflow Products is recommended to be awarded one (1) category.
Seven (7) categories received no bids.

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, the availability of these Plumbing Supplies would be slowed, greatly increasing the potential for expensive water damage or prolonged water outages in City buildings due to delayed maintenance and repairs

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various Division...