City of Columbus - File #: 0868-2004

• File #: 0868-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/3/2004
• In control: Administration Committee
• On agenda: 5/17/2004
• Final action: 5/19/2004
• Title: To authorize the Director of the Department of Technology to modify and extend a contract with Hewlett-Packard for software license renewal and system support services for hardware and software for the Department of Technology, to authorize the expenditure of $334,980.49 from the Technology Department information services fund, and to declare an emergency ($334,980.49)

Date	Ver.	Action By	Action	Result
5/19/2004	1	CITY CLERK	Attest
5/18/2004	1	MAYOR	Signed
5/17/2004	1	Columbus City Council	Approved	Pass
5/17/2004	1	COUNCIL PRESIDENT	Signed
5/7/2004	1	CITY ATTORNEY	Reviewed and Approved
5/7/2004	1	Technology Drafter	Sent to Clerk's Office for Council
5/5/2004	1	Technology Drafter	Sent for Approval
5/5/2004	1	Auditor Reviewer	Reviewed and Approved
5/5/2004	1	CITY AUDITOR	Reviewed and Approved
5/5/2004	1	Technology Drafter	Sent for Approval
5/4/2004	1	Technology Drafter	Sent for Approval
5/4/2004	1	EBOCO Reviewer	Sent for Approval
5/4/2004	1	Technology Drafter	Sent for Approval
5/4/2004	1	Finance Reviewer	Reviewed and Approved
5/4/2004	1	FINANCE DIRECTOR	Reviewed and Approved
5/3/2004	1	Technology Drafter	Sent for Approval
5/3/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/3/2004	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of the Department of Technology to modify a contract with Hewlett-Packard. Hewlett-Packard (HP) Systems provides software licenses for the city's server operating systems along with the necessary upgrades, system patches and maintenance support which includes an on-site four-hour response time for system outages.
Several city agencies' business applications reside on the HP server systems such as the Performance Series accounting and purchasing system, income tax, regulations, and the geographic information system (GIS). The HP service contract also includes the maintenance and support of some embedded systems such as the Communications Division's 911 call center, Telecommunications Division's network management system (NMS) and Electricity Division's billing system.
In order to achieve substantial price discounts for the city, a three-year contract term was initiated on April 1, 2003 and terminates on March 31, 2006. This contract is renewable annually but preserves the right to terminate when it is in the best interest of the City. This legislation authorizes the Director of the Department of Technology to fund the second year of the current three-year term.
FISCAL IMPACT: Expenditures for the HP system support services in years 2002 and 2003 were $232,989.00 and $306,357.41, respectively. The expenditure in 2004 will be $334,980.49 and is budgeted and available within the Department of Technology information services fund.
EMERGENCY: There is an immediate need to modify and extend a contract with Hewlett-Packard, to maintain and provide uninterrupted support services for multiple information-processing systems.
CONTRACT COMPLIANCE NUMBER: 94-1081436 Expiration: 4/5/05


Title

To authorize the Director of the Department of Technology to modify and extend a contract with Hewlett-Packard for software license renewal and system support services for hardware and software...