City of Columbus - File #: 1414-2004

• File #: 1414-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/12/2004
• In control: Utilities Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize the Director of Public Utilities to increase the contract with Blue Heron Consulting, for additional travel costs in order to complete the management analysis of our Water and Sewer Information Management System (WASIMS), for the Division of Water, to authorize the expenditure of $8,000.00 from Water Systems Operating Fund, and to declare an emergency. ($8,000.00)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/15/2004	1	CITY ATTORNEY	Reviewed and Approved
7/15/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
7/14/2004	1	ODI DIRECTOR	Reviewed and Approved
7/14/2004	1	Utilities Drafter	Sent for Approval
7/14/2004	1	Auditor Reviewer	Reviewed and Approved
7/14/2004	1	CITY AUDITOR	Reviewed and Approved
7/14/2004	1	Utilities Drafter	Sent for Approval
7/13/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
7/13/2004	1	Utilities Drafter	Sent for Approval
7/13/2004	1	EBOCO Reviewer	Reviewed and Approved
7/12/2004	1	Utilities Drafter	Sent for Approval
7/12/2004	1	Utilities Drafter	Sent for Approval
7/12/2004	1	Utilities Drafter	Sent for Approval
7/12/2004	1	Utilities Drafter	Sent for Approval
7/12/2004	1	Utilities Drafter	Sent for Approval
7/12/2004	1	UTILITIES DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: Ordinance 0591-2004 passed 5/17/04 for the Division of Water to enter into a contract with Blue Heron Consulting for management analysis of our Water and Sewer Information Management System (WASIMS). This contract is currently in process. A stipulation of the contract was that we pay for travel costs for the company to come to our site. The vendor estimated $7,000.00 for two weeks of work, however, we would like to set up additional funds since it may take the company longer to perform the required duties. The Contract Compliance Number for Blue Heron Consulting is 16-1573553. They do not have certified MBE/FBE status.

1. The Division needs an additional $8,000.00. The original contract was established for $75,000.00. The total amount of the original contract and the modification is $83,000.00.
2. The need for additional funds was foreseen at the time of the initial contract, but we were unsure as to how much longer the company might need. The company may only need an additional week, but we are establishing additional funds in case any unanticipated instances arise.
3. It is in the City's best interest to not formally bid this service as we have already contracted with the vendor to provide the services needed and bringing in a new vendor would not be feasible.
4. The cost of this service is based on the time needed to actually finish the required duties of the original contract.

It is requested that this Ordinance be handled in an emergency manner, as the company will be performing the duties from the original contract once it has been certified by the Auditor's Office. Emergency legislation will allow us to pay the vendor on time for the additional travel costs needed.

FISCAL IMPACT: The Division of Water has allocated $100,000.00 for these services in the 2004 Budget. Seventy-five thousand has already been encumbered under the original contract, so we have adequate funds to cover this modification.

$50,000.00...