City of Columbus - File #: 1955-2004

• File #: 1955-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2004
• In control: Administration Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize and direct the Finance Director to modify and extend the existing citywide contract for the option to purchase wireless voice and data services, (excluding those wireless data services being used by the Department of Safety, Division of Police, via modems) from Cingular Wireless, to waive the provisions of competitive bidding and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/12/2004	1	Finance - Purchasing Drafter	Sent for Approval
11/12/2004	1	CITY ATTORNEY	Reviewed and Approved
11/12/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/11/2004	1	EBOCO Reviewer	Reviewed and Approved
11/11/2004	1	ODI DIRECTOR	Reviewed and Approved
11/10/2004	1	Finance - Purchasing Drafter	Sent for Approval
11/10/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

...Explanation

BACKGROUND: To modify and extend the existing citywide contract for the option to purchase wireless voice and data services for any city agency, except for the wireless data services, via modem, to the Department of Safety, Division of Police (the Department of Development is the largest user), to and including April 30, 2005. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Proposal No. 90-95BW). Formal bids were opened on July 7, 1995. CT-17225 with Cingular Wireless was established in accordance with bids received. Their contract compliance number is 51-0272178. This company is not listed on the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.

1. Amount of additional funds: No funding is required to modify the option contract(UTC). The estimated annual expenditure for the contract is $140,000.00. Each agency must obtain approval to expend from their own budgeted funds for their actual expenditures from this contract.
2. Reason additional needs were not foreseen: The Department of Technology and the Finance/Purchasing Office had previously determined that, based on the volatile marketplace conditions, continuing the existing agreement was in the best interest of the City. The volatility in wireless voice and data services has stabilized to such a point a RFSQ process can now be initiated. This extension is to allow the RFSQ process to be completed. The Department of Technology has entered in an agreement with a telecommunication consultant to assist in the evaluation of the RFSQ results. All pricing and other contract conditions are in accordance with negotiated terms and conditions over the lifetime of the agreement.
3. Reason other procurement processes not used: The Department of Technology and the Finance/Purchasing Office are currently in the RFSQ evaluation process. A telecommunications consulted has been...