Explanation
BACKGROUND: For the option to purchase Composting Bulking Materials for the Sewerage and Drainage Division, the largest user. The term of the proposed option contracts will be two years with an option to renew for two additional years if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000453). Forty-three (MAJ:39, MBE:4) bids solicited; three (MAJ:3) bids received.
The Purchasing Office is recommending award of contracts to the low bidders:
C & L Erectors & Riggers, Inc., MAJ, CC#31-0738684, $9,500.00/yr. (up to 500 tons only*)
Garick Corporation, MAJ, CC#34-1395644, $430,000.00/yr. (for item 1, from 501 tons to 10,000 tons*)
Garick Corporation is not debarred according to the Excluded Party Listing System of the Federal Government.
Total Estimated Annual Expenditure: $439,500.00
Since additional legislation will most likely be necessary for any division to purchase off these option contracts, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
*On Item #1, C&L Erectors & Riggers, Inc., bid to supply up to 500 tons at $18.50 per ton, Garick Corporation bid with no quantity limit at $34.90 per ton. To enable the supply all of the 10,000 tons estimated need, this item was awarded to two companies.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for an option to purchase Composting Bulking Materials, with C & L Erectors & Riggers, Inc., and Garick Corporation, to authorize the expenditure of two...
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