Explanation
BACKGROUND: For the option to purchase Automatic Transmission Repairs for Fleet Management. The term of the proposed option contracts would be two (2) years through December 31, 2010 with the option to extend for two years. The Purchasing Office opened formal bids on December 13, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002729). Four (4) bids were solicited. Five (5) bids were received.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidders:
American Automatic Transmission Company, Inc. / Primary CC#310994510 (Expires 1-26-09)
Z Enterprises, Inc. (dba Z-Tech Transmission Service) / Secondary CC#260058995 (Expires 12-10-09)
Total Estimated Annual Expenditure of $150,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two (2) contracts for the option to purchase Automatic Transmission Repairs with American Automatic Transmission Company, Inc. and Z Enterprises, Inc. (dba Z-Tech Transmission Service) to authorize the expenditure of two (2) dollars to establish the contracts from the Purchasing/UTC Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 13, 2007 and selected ...
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