City of Columbus - File #: 0432-2009

• File #: 0432-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/13/2009
• In control: Administration Committee
• On agenda: 5/18/2009
• Final action: 5/21/2009
• Title: To authorize the Director of the Department of Technology to modify and extend a contract for annual maintenance, support and upgrades provided by Oracle USA, Inc. in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $376,821.85 from the Department of Technology, Information Services Fund; and to declare an emergency. ($376,821.85)

Date	Ver.	Action By	Action	Result
5/21/2009	1	ACTING CITY CLERK	Attest
5/20/2009	1	MAYOR	Signed
5/18/2009	1	Columbus City Council	Approved	Pass
5/18/2009	1	COUNCIL PRESIDENT	Signed
5/6/2009	1	CITY ATTORNEY	Reviewed and Approved
5/6/2009	1	Technology Drafter	Sent to Clerk's Office for Council
5/5/2009	1	Technology Drafter	Sent for Approval
5/5/2009	1	Auditor Reviewer	Reviewed and Approved
5/5/2009	1	CITY AUDITOR	Reviewed and Approved
5/5/2009	1	Technology Drafter	Sent for Approval
5/4/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/4/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/27/2009	1	Finance Reviewer	Reviewed and Approved
4/27/2009	1	Finance Reviewer	Reviewed and Approved
4/24/2009	1	Technology Drafter	Sent for Approval
4/23/2009	1	EBOCO Reviewer	Reviewed and Approved
4/23/2009	1	ODI DIRECTOR	Reviewed and Approved
4/20/2009	1	Technology Drafter	Sent for Approval
4/19/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
4/6/2009	1	Technology Drafter	Sent for Approval
4/6/2009	1	Technology Reviewer	Reviewed and Approved
4/2/2009	1	Technology Drafter	Sent for Approval

Explanation

This ordinance will authorize the Director of the Department of Technology to modify and extend a contract with Oracle USA, Inc. for annual software maintenance support and upgrades associated with software that supports business management applications utilized citywide; such as 311, WASIMS, Performance Series, Income Tax, GIS and various other applications. The software is server based and has given the City the capability to web enable applications for citizens' use and ensure compliance with licensing agreements.

The passage of this ordinance will allow the Department of Technology to continue receiving software upgrades and support, improving the application and database performance. This contract covers a twelve month period from May 31, 2009 through May 30, 2010.

This ordinance requests approval to continue services provided by Oracle USA, Inc. in accordance with sole source procurement provisions, of Section 329 of the Columbus City Code; as it has been determined that Oracle software can be purchased from third party vendors, however, only Oracle can supply network license, maintenance and support. Also, the original contract was established April 10, 1998 pursuant to sole source provisions of Section 329 of the Columbus City Code.



EMERGENCY: There is an immediate need to modify and extend a contract with Oracle USA, Inc. to maintain on-going support and to allow for uninterrupted daily operations.


FISCAL IMPACT: During fiscal years 2007 and 2008, $418,831.90 and $436,289.25 were expended respectively with Oracle USA, Inc. for annual software maintenance and support. Funding is available in the amount of $376,821.85 for the 2009 contract period, from May 31, 2009 through May 30, 2010, within the Department of Technology, Information Services Fund.


CONTRACT COMPLIANCE:

Vendor Name: Oracle USA, Inc. CC #: 84-1332677 Expiration Date: 04/24/2011



Title


...