City of Columbus - File #: 1118-2006

• File #: 1118-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/12/2006
• In control: Utilities Committee
• On agenda: 7/24/2006
• Final action: 7/26/2006
• Title: To authorize and direct the Finance & Management Director to enter into contracts for the option to purchase Office Chairs: Bulldog Office Products, Inc., King Business Interiors, OM Workspace, and Continental Office to authorize the expenditure of $4.00 to establish the contracts from the Universal Term Contracts Fund. ($4.00).

Date	Ver.	Action By	Action	Result
7/26/2006	1	ACTING CITY CLERK	Attest
7/25/2006	1	MAYOR	Signed
7/24/2006	1	Columbus City Council	Approved	Pass
7/24/2006	1	COUNCIL PRESIDENT	Signed
7/10/2006	1	Columbus City Council	Read for the First Time
6/21/2006	1	CITY ATTORNEY	Reviewed and Approved
6/21/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/20/2006	1	Auditor Reviewer	Reviewed and Approved
6/20/2006	1	CITY AUDITOR	Reviewed and Approved
6/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/19/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/16/2006	1	ODI DIRECTOR	Reviewed and Approved
6/15/2006	1	EBOCO Reviewer	Reviewed and Approved
6/14/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/13/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/12/2006	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Office Chairs for the Department of Public Utilities, the largest user Water Division, and for other City agencies as needed. The term of the proposal Universal Term Contract option contract would be approximately three years through December 31, 2009. The Purchasing Office opened formal bids on May 18, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (# SA 002000). Bids solicited: 123: (Majority: 108, Minority: 10, & Female: 5). Bids received: 8. (Majority: 6, Female: 2).

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:

Bulldog Office Products, Inc., #251292273 thru 7/11/08 - Items No. 1A, 3A, 3B, 5A, 6A, 7A, and 18A.

King Business Interiors, #311624533 thru 12/19/06 - Items No. 2A, 2B, 11, 12A, 12B, 12C, 14A, 14B, 14C, 14D, 14E, 16A, 16B, 16C, 16D, 16E, 21A, 21B, 21C, 21D, and 21E.

OM Workspace , #820477390 thru 11/21/06 - Items No. 4A, 8A, 8B, 8C, 8D, 8E, 9A, 9C, 17A, 17C, 17D, 19, and 22 (fabric coating).

Continental Office, #314413238 thru 4/18/07 - Items No. 10A, 15A, 20A, 20B, 20C, 20D, 20E, and 22 (fabric coating).

No award made on Item No. 13.

Estimated annual expenditures is $63,000.

These companies are not debarred per the Federal Government Excluded Party Listing System. And are not listed with the Auditor of State for unresolved findings.

The following companies were deemed materially non-responsive as stated below:

On Item Nos. 1, 2, 10, 12, 15, 16, and 20 Workspace Ohio was deemed materially non-responsive as follows:

Item No. 1- a substitute was bid and the back was very different from the specified chair. The specified Stylex chair has been purchased in the past because of the support provided by the back angle.

Item No. 2 - No arm was offered as specified

Item No. 10 and 15 were not heavy duty as specified.

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