Explanation
Background: On April 11, 2005, Ordinance 0610-2005 passed authorizing the Clerk of the Franklin County Municipal Court to enter into a professional agreement with Maximus Inc., to provide for a comprehensive imaging and document routing solution integrated with the CourtView 2000 computer system. To further enhance this system and maintain levels of service necessary to manage the imaging and e-filing system, the Clerk is seeking authorization to enter into an agreement for additional services and support.
The Integrated Document Management System which provides a comprehensive imaging and document routing enables the clerks to accept, index and attach electronic documents to the case management system, thereby reducing manual document handling, storage, and some data entry. Paper documents can be scanned, bar coded and then processed in the same manner. The electronic documents can be programmatically routed to persons responsible for that phase of the case, enhancing throughput of case and documents. The e-filing component of the system provides users the ability to electronically file documents and initiate cases in case management and document management systems.
Due to proprietary rights, outlined in contract 18848 authorized by the passage of ordinance 2807-97 and ordinance 1346-99, in accordance to sole source provisions of the Columbus City Codes, the Clerk is requesting Council to waive all competitive bidding provisions of the Columbus City Codes.
The support fees will be included in the annual maintenance fees paid to Maximus, as described in the Professional Services Agreement as an addendum to Contract 18848, in accordance to section 329 of the Columbus City Code, ordinance 2807-97.
The passage of the ordinance will allow the Clerk of the Franklin County Municipal Court to obtain additional services and application support to further enhance and maintain levels of service necessary to manage the imaging an...
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