Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Line Locating Equipment for the Department of Public Utilities Line Locating Section, the largest user. This equipment is used for locating water, sewer and power lines. The term of the proposed option contracts would be two (2) years, expiring June 30, 2011, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 9, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003197). Twenty-one (21) bids were solicited: (M1A-1, F1-0, MBR-1). Three bids were received.
The low bidder for Item 1 did not meet specifications, in that the locator could not distinguish if a piece of metal is horizontal or vertical, as was required. The next low bid received did meet specifications and the low bidder for Items 2 and 3 is acceptable. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Batco, Inc., MAJ, CC# 38-3338143 expires 05/15/2011, Item 1 only, $1.00
USA Bluebook, MAJ, CC# 36-3645787 expires 04/10/2011, Items 2 and 3 only, $1.00
Total Estimated Annual Expenditure: $45,000.00, Department of Public Utilities, the largest user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expend...
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