Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), for the Department of Public Utilities (DPU), to associate the General Budget Reservation resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreement (PA) with OnX USA LLC (PA000213 - expires 06/30/2018), for the purchase of hardware equipment, software licensing, software maintenance and support, in the amount of $56,851.64. The new equipment and services are needed for the Hansen Banner, LLC Columbus Utility Billing System (CUBS) upgrade project.
This legislation also authorizes the Director of the Department of Technology (DoT) to enter into an agreement with OARnet/OSU, a non-profit organization, for VMWare software licensing, maintenance, and support services, in the amount of $16,761.60. The software licenses and maintenance and support services are needed to upgrade and maintain the new hardware being purchased for this project. Through the State of Ohio Virtualization Program, authorized for the city’s use by Ordinance No. 582-87, for VMware software licensing renewal, OARnet offers significant discounts on VMWare that are not available in the marketplace, so it is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process. The pricing offered to the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program (see attached OARnet letter). The coverage term period is through April 1, 2018 (co-terms licenses with existing VMWare support agreements).
EMERGENCY:
Emergency designation is being requested for these purchases for software licensing, equipment and software maintenance and support services that are needed for the Hansen Banner, LLC Columbus Utility Billing System (CUBS) upgrade project.
FISCAL IMPACT:
The Department of Tech...
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