City of Columbus - File #: 1916-2008

• File #: 1916-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/20/2008
• In control: Safety Committee
• On agenda: 12/15/2008
• Final action: 12/17/2008
• Title: To authorize and direct the Finance and Management Director to issue purchase orders for the purchase of computer switches and associated computer equipment in accordance with the terms and conditions of the universal term contracts from Smart Solutions, Inc., Pomeroy IT Solutions, and Echo 24 Inc. for the Division of Police, to authorize the expenditure of $76,522.94 from the Safety Voted Bond Fund; and to declare an emergency. ($76,522.94)

Date	Ver.	Action By	Action	Result
12/17/2008	1	ACTING CITY CLERK	Attest
12/16/2008	1	MAYOR	Signed
12/15/2008	1	Columbus City Council	Approved
12/15/2008	1	COUNCIL PRESIDENT	Signed
12/4/2008	1	Auditor Reviewer	Reviewed and Approved
12/4/2008	1	CITY AUDITOR	Reviewed and Approved
12/4/2008	1	Safety Drafter	Sent for Approval
12/4/2008	1	CITY ATTORNEY	Reviewed and Approved
12/4/2008	1	Safety Drafter	Sent to Clerk's Office for Council
12/3/2008	1	ODI DIRECTOR	Reviewed and Approved
12/3/2008	1	Safety Drafter	Sent for Approval
12/2/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/2/2008	1	FINANCE DIRECTOR	Reviewed and Approved
12/2/2008	1	Safety Reviewer	Reviewed and Approved
12/2/2008	1	EBOCO Reviewer	Sent for Approval
12/1/2008	1	Finance Reviewer	Reviewed and Approved
11/28/2008	1	Finance Reviewer	Reviewed and Approved
11/26/2008	1	SAFETY DIRECTOR	Reviewed and Approved
11/21/2008	1	Safety Reviewer	Reviewed and Approved
11/20/2008	1	Safety Drafter	Sent for Approval
11/20/2008	1	Safety Reviewer	Reviewed and Approved
11/20/2008	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Division of Police needs to purchase computer switches and associated computer equipment for the new Strategic Response Bureau building located at 1120 Morse Road. The new facility will be available for occupancy in mid to late January, but to be operational these computer switches and computer equipment are needed.

Bid Information: Quotes have been obtained for the needed equipment from universal term contract suppliers established with the City of Columbus. The suppliers are Smart Solutions, Inc. in accordance with the terms and conditions of contract number, FL003922 which expires 03/31/2011; Pomeroy IT Solutions in accordance with the terms and conditions of contract number, FL002554 which expires 12/31/2008, and Echo 24 Inc. in accordance with the terms and conditions of contract number, FL002553 which expires 12/31/2008.

The quotes are as follows: Smart Solutions $4,571.00, Pomeroy IT Solutions $60,076.21 and Echo 24, Inc. $11,875.73.

The total amount of this request is $76,522.94.

Contract Compliance No.: Smart Solutions Inc. 34-1403269, Expires 05/18/2009 | Pomeroy IT Solutions 61-1352158, Expires 10/24/09 | Echo 24 Inc. 31-1753698, Expires 11/18/2010

Emergency Designation: Emergency legislation is requested in order to expedite the purchases so that all equipment may be ordered by year end and that the current pricing on the quotes will remain valid.

FISCAL IMPACT: This ordinance authorizes an expenditure of $76,522.94 from the Safety Voted Bond Fund for the purchase of computer switches and associated computer equipment for the Division of Police Strategic Response Bureau. The Division of Police budgeted $77,000 in the Safety Voted Bond Fund for this purchase.


Title

To authorize and direct the Finance and Management Director to issue purchase orders for the purchase of computer switches and associated computer equipment in accordance with the terms and conditions of the universal term...