City of Columbus - File #: 1331-2006

• File #: 1331-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/10/2006
• In control: Administration Committee
• On agenda: 7/31/2006
• Final action: 8/2/2006
• Title: To authorize and direct the Finance and Management Director to modify and extend the UTC for the option to purchase Integrated Pest Management with Orkin Commercial and to declare an emergency.

Date	Ver.	Action By	Action	Result
8/2/2006	1	MAYOR	Signed
8/2/2006	1	ACTING CITY CLERK	Attest
7/31/2006	1	Columbus City Council	Approved	Pass
7/31/2006	1	COUNCIL PRESIDENT	Signed
7/21/2006	1	ODI DIRECTOR	Reviewed and Approved
7/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
7/21/2006	1	CITY ATTORNEY	Reviewed and Approved
7/21/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
7/19/2006	1	Finance - Purchasing Drafter	Sent for Approval
7/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
7/18/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/18/2006	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Integrated Pest Management to and including November 30, 2006. Formal bids were opened by the Purchasing Office on October 3, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000327BGB). FL001503, with Orkin Commercial was established in accordance with bids received. Their contract compliance number is 58-0942031 expires 02/09/07.

1. Amount of additional funds: The estimated annual expenditure for the contract is $40,000.00. Various City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. New bid proposals were solicited and received by the City. All bidders were determined to be non responsive to the needs of the City. New specifications are being developed to more adequately address those needs.
3. Reason other procurement processes not used: New specifications are near completion and a new contract is anticipated to be completed by December 1, 2006.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

FISCAL IMPACT: No funding is required to extend the option contracts. Various City agencies must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.


Title

To authorize and direct the Finance and Management Director to modify and extend the UTC for the option to purchase Integrated Pest Management with Orkin Commercial and to declare an emergency.



Body

WHEREAS, the Purchasing Office advert...