Explanation
This legislation authorizes the Director of Public Utilities to modify and extend (Mod#3, 1st contract renewal) the service contract with Bermex Inc. in the amount of $1,000,000.00 for continuation of Water Meter Reading Services for the Division of Water.
Background:
Ordinance 1466-2018 authorized the Director of Public Utilities to enter into a contract with Bermex Inc. to provide Water Meter Reading Services, recurring monthly and quarterly for predetermined routes within the City of Columbus. Service to include data collection through manual reads and radio reads using DPU’s equipment.
DPU began an Automated Metering Infrastructure (AMI) implementation late 2018/early 2019. The implementation may take anywhere from 3 to 5 years. The intent of this contract is to bridge the gap between the start of the AMI implementation and its conclusion, where it is expected that most meters will be able to be read remotely.
The Department of Public Utilities solicited Competitive Bids for the services in accordance with the provisions of Section 329 (RFQ008758). 76 vendors were solicited. Two (2) bids were received and opened on 4/27/18. The Division of Water recommended a contract award to the most responsive and responsible bidder, Bermex Inc while establishing an Indefinite Quantity Agreement to be utilized on an as needed basis.
The original contract is for one (1) year, from the date of execution, (August 1, 2018 to July 31, 2019) with the option to renew for five (5) additional years based upon mutual agreement, budgeted funds, and approval by City Council. For each renewal year, funds for service shall be reviewed and expenditures shall be approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor.
The maximum obligation of the City, for service described in this agreement, is limited to the amount of $1,000,000.00. If unforeseen issues or difficulties are encountered that would require a...
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