City of Columbus - File #: 1564-2005

• File #: 1564-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/16/2005
• In control: Administration Committee
• On agenda: 10/17/2005
• Final action: 10/20/2005
• Title: To authorize and direct the City Auditor to transfer $40,000.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund, to authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Field & Associates, Inc., for the renovation of the roof at 757 Carolyn Avenue, to authorize the expenditure of $40,000.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($40,000.00)

Date	Ver.	Action By	Action	Result
10/20/2005	1	ACTING CITY CLERK	Attest
10/19/2005	1	MAYOR	Signed
10/17/2005	1	Columbus City Council	Approved	Pass
10/17/2005	1	COUNCIL PRESIDENT	Signed
10/6/2005	1	Finance Drafter	Sent for Approval
10/6/2005	1	CITY ATTORNEY	Reviewed and Approved
10/6/2005	1	Finance Drafter	Sent to Clerk's Office for Council
10/4/2005	1	EBOCO Reviewer	Reviewed and Approved
10/4/2005	1	ODI DIRECTOR	Reviewed and Approved
9/30/2005	1	Finance Drafter	Sent for Approval
9/27/2005	1	Finance Drafter	Sent for Approval
9/23/2005	1	Finance Drafter	Sent for Approval
9/23/2005	1	Auditor Reviewer	Reviewed and Approved
9/23/2005	1	CITY AUDITOR	Reviewed and Approved
9/21/2005	1	FINANCE DIRECTOR	Reviewed and Approved
9/20/2005	1	Finance Reviewer	Reviewed and Approved
9/16/2005	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract for the Facilities Management Division with Field & Associates, Inc., in the amount of $40,000.00 for the renovation of the roof at 757 Carolyn Avenue. The original contract was authorized by Ordinance 1234-2005, passed July 27, 2005. The modification is requested in order to have this project comply with the Mayor's policy directive "Get Green Columbus 2005: Environmental Stewardship in the 21st Century." The policy directive calls for the City to follow Leadership in Energy and Environmental Design (LEED) criteria when constructing, remodeling, or refurbishing public facilities. The original contract amount was $478,700.00, which included a $45,000.00 contingency. The change order for incorporating LEED is $61,950.00. This modification of $40,000.00 will provide for the change order, leaving $23,050.00 for a contingency. This ordinance also authorizes the City Auditor to transfer $40,000.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund.

Emergency action is requested so that the contractor will not have to delay the project due to underfunding.

Fiscal Impact: The Facilities Management Division budgeted $490,000.00 in the Capital Improvement Budget for this project. The cost of this contract, including this modification of $40,000.00 is $518,700.00. Currently, the Facilities Management Capital Improvement Fund has no cash. The Special Income Tax fund has a sufficient budget to support this appropriation. Field & Associates, Inc. Contract Compliance 31-0516695, exp. 09/28/2007.


Title

To authorize and direct the City Auditor to transfer $40,000.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund, to authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Field & Associates, Inc., for the renovat...