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File #: 3121-2023    Version: 1
Type: Ordinance Status: Passed
File created: 11/1/2023 In control: Finance Committee
On agenda: 12/4/2023 Final action: 12/7/2023
Title: To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a professional architectural / engineering services agreement with PRIME AE Group, for the Roof Restoration and Replacement on City Buildings 2023 project; to authorize an expenditure up to $833,478.00 within the Construction Management Capital Improvement Fund; to authorize an expenditure up to $89,202.00 within the Information Services Capital Projects Fund; to authorize an amendment to the 2023 Capital Improvements Budget; and to declare an emergency. ($922,680.00)
Indexes: MBE Participation, WBE Participation
Attachments: 1. ORD 3121-2023 Funding
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a professional architectural / engineering services agreement, with PRIME AE Group, Inc., for the Roof Restoration and Replacement on City Buildings 2023 project, in an amount up to $922,680.00.

The project scope includes design of new roofing systems for the following buildings: SWAT Building, Fire Station 1/9, Fire Station 7, Fire Station 8, Fire Station 8, Fire Station 13, Fire Station 26, Fire Station 28, Fire Training Academy, Police Substation 13, and East Central Health. Engineering and construction administration services will also be included in the scope for a total amount of $833,478.00 and will be funded via Finance and Management.

The project will also include design of a new roofing system at the 1601 Arlingate Lane facility in the amount of $89,202.00 and will be funded via Department of Technology (DOT).

2. BID INFORMATION: The selection of the firm providing the professional architectural / engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The project was let by the Office of Construction Management through Vendor Services and Bonfire. Of the 575 vendors solicited, 182 were Minority-owned, 4 were Veteran-owned, 313 were Small Business-owned, and 122 were Women-owned.

Six Requests for Proposals (RFP’s) were opened on May 12, 2023. Three firms were designated as Minority-owned firms:

1. PRIME AE Group
2. Abbot Studios
3. Dynotec, Inc. (MBE)
4. Star Consultants (MBE)
5. CTL Engineering (MBE)
6. Walker Consultants

An evaluation committee reviewed and scored the proposals based on the criteria included Columbus City Code, Section 329. The Department of Finance and Management recommends an award be made to PRIME AE Group.

3. CONTRACT...

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