City of Columbus - File #: 1110-2006

• File #: 1110-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/9/2006
• In control: Public Service & Transportation Committee
• On agenda: 7/24/2006
• Final action: 7/26/2006
• Title: To authorize and direct the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, and services for the Fleet Management Division, to authorize the expenditure of $600,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($600,000.00)

Date	Ver.	Action By	Action	Result
7/26/2006	1	ACTING CITY CLERK	Attest
7/25/2006	1	MAYOR	Signed
7/24/2006	1	Columbus City Council	Approved	Pass
7/24/2006	1	COUNCIL PRESIDENT	Signed
7/5/2006	1	SERVICE DIRECTOR	Reviewed and Approved
7/5/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
7/5/2006	1	ODI DIRECTOR	Reviewed and Approved
7/5/2006	1	CITY ATTORNEY	Reviewed and Approved
7/5/2006	1	EBOCO Reviewer	Reviewed and Approved
6/30/2006	1	SERVICE DIRECTOR	Reviewed and Approved
6/30/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/30/2006	1	CITY AUDITOR	Reviewed and Approved
6/30/2006	1	Auditor Reviewer	Reviewed and Approved
6/30/2006	1	Finance Reviewer	Reviewed and Approved
6/30/2006	1	Service Reviewer	Sent for Approval
6/30/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/26/2006	1	SERVICE DIRECTOR	Reviewed and Approved
6/20/2006	1	Service Drafter	Sent for Approval
6/12/2006	1	Service Drafter	Sent for Approval

Explanation

Background: To authorize and direct the Finance & Management Director to issue blanket purchase orders in the amount of $600,000.00 for various automotive equipment parts, supplies, and services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because of these circumstances, the City must procure automotive equipment, parts, supplies, and services that are not available from City-wide universal term contracts (UTC). To ensure the best possible prices, the Fleet Management Division solicits quotes by phone, in writing, and on the internet.

Fiscal Impact: The Fleet Management Division 2006 operating budget contains $7 million for the purchase of automotive parts and services. This ordinance authorizes an expenditure of $600,000.00. Expenditures for similar non-contract items in 2005 were $855,000.00 and $1,062,000.00 in 2004. Ordinance 0199-2006 was passed by Council on April 3, 2006, in the amount of $550,000 and also waived competitive bidding.

Emergency action is requested to ensure an uninterrupted supply of parts and services with which to maintain the City's fleet.


Title

To authorize and direct the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, and services for the Fleet Management Division, to authorize the expenditure of $600,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($600,000.00)


Body

WHEREAS, the Fleet Management Division has a need to procure various automotive parts, supplies, and services, and

WHEREAS, the purchase of various automotive parts, supplies, and services cannot reasonably be anticipated for all the various vehicles and motorized equi...