City of Columbus - File #: 1586-2007

• File #: 1586-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/28/2007
• In control: Finance & Economic Development Committee
• On agenda: 11/5/2007
• Final action: 11/8/2007
• Title: To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the transfer of funds within the Fleet Management Services Fund, to authorize the expenditure of $210,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($210,000.00)

Date	Ver.	Action By	Action	Result
11/8/2007	1	CITY CLERK	Attest
11/7/2007	1	MAYOR	Signed
11/5/2007	1	Columbus City Council	Approved	Pass
11/5/2007	1	COUNCIL PRESIDENT	Signed
10/16/2007	1	Service Reviewer	Sent to Clerk's Office for Council
10/15/2007	1	Service Reviewer	Reviewed and Approved
10/15/2007	1	Auditor Reviewer	Reviewed and Approved
10/15/2007	1	CITY AUDITOR	Reviewed and Approved
10/15/2007	1	Service Reviewer	Reviewed and Approved
10/15/2007	1	CITY ATTORNEY	Reviewed and Approved
10/3/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/3/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/3/2007	1	Service Reviewer	Reviewed and Approved
10/2/2007	1	Finance Drafter	Sent for Approval
10/2/2007	1	Finance Reviewer	Reviewed and Approved
10/2/2007	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies and accessories for the Fleet Management Division. Formal competitive bids were taken by the Purchasing Office and Universal Term Contracts are in place for each of the items. The automotive parts, supplies, and accessories are used to repair approximately 3,200 city vehicles. This ordinance also transfers $188,000 between Object Level One's within the Fleet Management Services Fund. This is necessary in order to properly fund parts for the remainder of 2007.

Fiscal Impact: The Fleet Management Division 2007 operating budget contains nearly $4 million for the purchase of automotive parts, supplies, and accessories. This legislation authorizes an expenditure of $210,000.00 with various vendors to purchase automotive parts, supplies, and accessories. Approximately $4.2 million was expended for similar items in 2006 and $4.1 million for these items in 2005.

Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts, supplies and accessories, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.

Title

To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the transfer of funds within the Fleet Management Services Fund, to authorize the expenditure of $210,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($210,000.00)

Body

WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing Office, and

WHEREAS, the Fleet Management Division, Finance and Management Department, has a need to purchase automotive parts, supplies, and accessories for m...