City of Columbus - File #: 1964-2006

• File #: 1964-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2006
• In control: Utilities Committee
• On agenda: 11/20/2006
• Final action: 11/22/2006
• Title: To authorize and direct the Finance and Management Director to enter into one (1) UTC contract for the option to purchase 96 Gallon Refuse Containers with Toter Incorporated, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Fund, and to declare an emergency ($1.00).

Date	Ver.	Action By	Action	Result
11/22/2006	1	CITY CLERK	Attest
11/21/2006	1	MAYOR	Signed
11/20/2006	1	Columbus City Council	Approved	Pass
11/20/2006	1	COUNCIL PRESIDENT	Signed
11/9/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/9/2006	1	Auditor Reviewer	Reviewed and Approved
11/9/2006	1	CITY AUDITOR	Reviewed and Approved
11/9/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/9/2006	1	CITY ATTORNEY	Reviewed and Approved
11/9/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/7/2006	1	EBOCO Reviewer	Reviewed and Approved
11/7/2006	1	ODI DIRECTOR	Reviewed and Approved
11/3/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/2/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/1/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/26/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase 96 Gallon Refuse Containers for Refuse Collection. The term of the proposed option contract will be three (3) years. Contract is through December 31, 2009. The Purchasing Office opened formal bids on August 3, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002102 HJB) Twelve (MAJ:12, MBE:0, FBE:0) bids were solicited; A total of six (6) bid proposals were received from five (5) bidders (MAJ:5).

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications. The lowest numerical bid was deemed non-responsive to section 4.2.1 which requires a salt spray test for a minimum of 500 hours. The next lowest numerical bidder was deemed non-responsive to section 3.5.5.1 of the specifications which requires the assembled weight of the container to not exceed 40 pounds.

Toter Incoporated MAJ, CC#561362422 (expires 01/16/2007.
Total Estimated Annual Expenditure: $2,004,660.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Fund. Refuse Collection will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into one (1) UTC contract for the option to purchase 96 Gallon Refuse Containers with Toter Incorporated, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Fund, and to declare an emerg...