City of Columbus - File #: 0453-2011

• File #: 0453-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/11/2011
• In control: Recreation & Parks Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize and direct the Director of the Recreation and Parks Department to set up a purchase order with PNCEF, LLC, dba PNC Equipment Finance, for 2011 golf riding car payments; to provide adequate funding through December 31, 2011 in accordance with the terms of the Riding Car Lease-Purchase Agreement; to authorize the expenditure of $130,080.00 from the Golf Courses Operation Fund; and to declare an emergency. ($130,080.00).

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/21/2011	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
3/16/2011	1	Auditor Reviewer	Reviewed and Approved
3/16/2011	1	CITY AUDITOR	Reviewed and Approved
3/16/2011	1	Rec & Parks Drafter	Sent for Approval
3/16/2011	1	CITY ATTORNEY	Reviewed and Approved
3/15/2011	1	Finance Reviewer	Reviewed and Approved
3/15/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/15/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/15/2011	1	Rec & Parks Drafter	Sent for Approval
3/14/2011	1	REC & PARKS DIRECTOR	Reviewed and Approved
3/14/2011	1	Rec & Parks Drafter	Sent for Approval
3/14/2011	1	Finance Reviewer	Reviewed and Approved
3/11/2011	1	Rec & Parks Drafter	Sent for Approval

Explanation
Three (3) bids (2 competitive & 1 "No Bid") (#SA003778 Lease of 198 Golf Riding Cars-Golf Division 2011-2015) for related services were opened by the Recreation and Parks Department Golf Division on November 24, 2010 and a service award was made to Lake Erie Golf Cars, LLC, to provide all services, maintenance and repairs for the golf cars. A Lease-Purchase Agreement must be entered into with PNCEF, LLC dba PNC Equipment Finance, which is the entity that holds title to and provides the financing for these 198 Golf Riding Cars. This first year of the agreement - 2011, 198 riding cars are leased for three of the seven Columbus Municipal Golf Courses - Airport, Mentel and Champions Golf Courses for a total yearly amount of $130,080.

Principle Parties:
PNCEF, LLC dba PNC Equipment Finance
995 Dalton Avenue
Cincinnati, OH 45203
Contact: Grace Sandlin
Contract Compliance #

Benefits to Public:
The Columbus Municipal Golf Division is a special revenue fund receiving no operating dollars from the general fund. The rental of golf riding cars provides income to the Golf Division's operating fund while providing a necessary service for our golfers.

Emergency Justification:
Emergency legislation is requested to assure timely processing of the purchase order to ensure payments per the agreed to schedule and with regard to delivery of the golf riding cars so as not to impact the 2011 golfing season.

Verification was made for PNCEF and found free unresolved findings with the State as required by Ohio Revised Code (ORC) Section 9.24

Fiscal Impact:
$130,080.00

Title
To authorize and direct the Director of the Recreation and Parks Department to set up a purchase order with PNCEF, LLC, dba PNC Equipment Finance, for 2011 golf riding car payments; to provide adequate funding through December 31, 2011 in accordance with the terms of the Riding Car Lease-Purchase Agreement; to authorize t...