Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew a contract with Advizex Technologies for annual software maintenance and support of an information archive system. The original agreement (EL015116) was authorized by ordinance 2525-2013, passed by City Council on December 2, 2013, in award of solicitation SA005020. The original agreement included options to renew for four (4) additional one year terms, by mutual agreement and approval of proper City authorities. The first renewal was authorized by ordinance 1926-2014 passed by City Council on September 15, 2014 through purchase order EL016356. This ordinance will authorize the second of four renewals, and provide service for the period December 18, 2015 to December 17, 2016, at a cost of $39,255.00.
The City uses the EMC SourceOne information archive system to more efficiently utilize its data storage infrastructure. Advizex Technologies, through its partnership with EMC, will provide the City with access to EMC technical support services and updated versions of EMC SourceOne software.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2013 and 2014, the Department of Technology expended $321,477.00 and $39,255.00 respectively with Advizex Technologies for the implementation of an information archive system and annual software maintenance and support services. The 2015 cost associated with this legislation for the annual software maintenance and support of the information archive system is $39,255.00. Funds totaling $39,255.00 for this purchase were identified and are available within the Department of Technology, Information Services Division, Internal Service Fund. Including this renewal, the aggregate contract total amount is $399,987.00.
CONTRACT COMPLIANCE:
Vendor Name: Advizex Technologies C.C#/F.I.D#...
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