Explanation
BACKGROUND: For the option to purchase City Uniforms for Various City Agencies. The term of the proposed option contract would be two (2) years, with the option to extend the contract for two additional one-year extensions. The Contract is through March 31, 2010. The Purchasing Office opened formal bids on February 28, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA002796. Fifty-Three (53) bids were solicited (M1A: 1; F1: 0 ). Two (2) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Cintas Corporation CC#311703809 (Expires March 25, 2010).
Total Estimated Annual Expenditure: $200,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Various City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase City Uniforms with Cintas Corporation, to authorize the appropriation and expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Account, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 28, 2008 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources b...
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