City of Columbus - File #: 1476-2009

• File #: 1476-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2009
• In control: Finance & Economic Development Committee
• On agenda: 11/16/2009
• Final action: 11/17/2009
• Title: To authorize the Finance and Management Director to establish blanket purchase orders for various HVAC/boiler equipment parts, and supplies for the Facilities Management Division; to authorize an expenditure of $7,500.00 from the General Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($7,500.00)

Date	Ver.	Action By	Action	Result
11/17/2009	1	COUNCIL PRESIDENT	Signed
11/17/2009	1	ACTING MAYOR	Signed
11/17/2009	1	CITY CLERK	Attest
11/16/2009	1	Columbus City Council	Approved	Pass
11/5/2009	1	Auditor Reviewer	Reviewed and Approved
11/5/2009	1	CITY AUDITOR	Reviewed and Approved
11/5/2009	1	Finance Drafter	Sent for Approval
11/5/2009	1	CITY ATTORNEY	Reviewed and Approved
11/5/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/4/2009	1	EBOCO Reviewer	Sent for Approval
11/4/2009	1	ODI DIRECTOR	Reviewed and Approved
11/4/2009	1	Finance Drafter	Sent for Approval
10/29/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/29/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/28/2009	1	Finance Drafter	Sent for Approval
10/28/2009	1	Finance Reviewer	Reviewed and Approved
10/28/2009	1	Finance Reviewer	Reviewed and Approved
10/27/2009	1	Finance Drafter	Sent for Approval
10/27/2009	1	Finance Reviewer	Reviewed and Approved
10/27/2009	1	Finance Drafter	Sent for Approval
10/26/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROND: This ordinance authorizes the Finance and Management Director to establish blanket purchase orders for various HVAC/boiler equipment parts and supplies for the Facilities Management Division without the use of the competitive bidding process. The items to be purchased are various maintenance, repair and operations parts and supplies. Blanket agreements provide the ability to quickly secure these repair and maintenance parts and supplies from reliable vendors.

This ordinance also waives the competitive bidding process of the Columbus City Codes. Given the diversity of the HVAC/boiler equipment, it is not possible to fully anticipate all parts and supplies necessary to make repairs. Each manufacturer offers specific parts and supplies, making it difficult to alternate parts from one system to another. This determination was made after extensive consultation with the assigned Purchaser of this commodity code.

Emergency action is requested to ensure an uninterrupted supply of HVAC/boiler equipment parts and supplies to maintain various City buildings.

Fiscal Impact: This ordinance authorizes the expenditure of $7,500.00. These funds are available in the Facilities Management General Fund budget.

Title

To authorize the Finance and Management Director to establish blanket purchase orders for various HVAC/boiler equipment parts, and supplies for the Facilities Management Division; to authorize an expenditure of $7,500.00 from the General Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($7,500.00)

Body

WHEREAS, the purchase of various HVAC/boiler equipment parts and supplies cannot reasonably be anticipated for all HVAC/boiler equipment maintained by the Facilities Management Division; and

WHEREAS, it is in the best interest of the City of Columbus to waive the competitive bidding requirements for the purchase of various HVAC/boiler equipme...