City of Columbus - File #: 1428-2010

• File #: 1428-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/28/2010
• In control: Administration Committee
• On agenda: 11/15/2010
• Final action: 11/17/2010
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to modify and extend an existing agreement, with Accela, Inc. to continue with Phase II upgrades and enhancements to a computer system utilized by the City of Columbus. ($0.00)

Date	Ver.	Action By	Action	Result
11/17/2010	1	CITY CLERK	Attest
11/16/2010	1	MAYOR	Signed
11/15/2010	1	Columbus City Council	Approved	Pass
11/15/2010	1	COUNCIL PRESIDENT	Signed
11/8/2010	1	Columbus City Council	Read for the First Time
10/27/2010	1	Technology Drafter	Sent for Approval
10/27/2010	1	Auditor Reviewer	Reviewed and Approved
10/27/2010	1	CITY AUDITOR	Reviewed and Approved
10/27/2010	1	Technology Drafter	Sent for Approval
10/27/2010	1	CITY ATTORNEY	Reviewed and Approved
10/27/2010	1	Technology Drafter	Sent to Clerk's Office for Council
10/26/2010	1	Finance Reviewer	Reviewed and Approved
10/26/2010	1	Finance Reviewer	Reviewed and Approved
10/26/2010	1	Finance Reviewer	Reviewed and Approved
10/26/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/22/2010	1	Technology Drafter	Sent for Approval
10/22/2010	1	EBOCO Reviewer	Sent for Approval
10/22/2010	1	ODI DIRECTOR	Reviewed and Approved
10/22/2010	1	Technology Drafter	Sent for Approval
10/21/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/13/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:

This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to modify and extend an existing contract (EL006387, originally legislated and approved on July 24, 2006,) with Accela, Inc. for an additional one (1) year term, January 1, 2011 through December 31, 2011, to complete work and deliverables for the purpose of enhancing and updating the existing computer system (Phase II of Accela project). Accela, Inc., the owner of the programming code embedded within the software application utilized by the City of Columbus; consist of finalizing the Memorandum of Understanding (MOU) reports and implementation of the Accela Citizen Access Payment Engine. The MOU reports are designed to provide the local building industry the status of application intake and processing time frames, while the Payment Engine will allow the general public to apply for certain types of permits on-line and also to schedule inspections. Without increasing total funding, this contract modification will extend the term period to complete work and deliverables in progress under Phase II, with Accela Inc. and allow any remaining funds from purchase order EL006387 (authorized via Ord. No. 1323-2006; passed 7/24/06) and previous modification purchase orders EL007472 and EL009352, to be expended as mutually agreed by both the City of Columbus and Accela, Inc, with all other terms and conditions remaining the same. As of October 5, 2010 the remain funds on EL006387, $2,362.64; EL007472, $183,490.36; and EL009352 had $48,536.00.

Previous passed ordinances authorized the Director of the Department of Technology to modify a contract on behalf of the Department of Building and Zoning Services and Neighborhood Services. In addition, ordinance 0455-2010 created a new department of Building and Zoning Services with the objective of delivering better customer service to the building industry. However...