City of Columbus - File #: 2167-2004

• File #: 2167-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/22/2004
• In control: Administration Committee
• On agenda: 12/13/2004
• Final action: 12/15/2004
• Title: To authorize and direct the Finance Director to modify a purchase order with Affordable Choice Electric to pay for electrical services performed; to expend $9,384.42 from the Department of Technology's internal service fund; and to declare an emergency. ($9,384.42)

Date	Ver.	Action By	Action	Result
12/15/2004	1	CITY CLERK	Attest
12/13/2004	1	Columbus City Council	Approved	Pass
12/13/2004	1	COUNCIL PRESIDENT	Signed
12/13/2004	1	MAYOR	Signed
12/7/2004	1	Technology Drafter	Sent to Clerk's Office for Council
12/6/2004	1	City Clerk's Office	Sent back for Clarification/Correction
12/2/2004	1	CITY ATTORNEY	Reviewed and Approved
12/2/2004	1	Technology Drafter	Sent to Clerk's Office for Council
12/1/2004	1	Technology Drafter	Sent for Approval
12/1/2004	1	Auditor Reviewer	Reviewed and Approved
12/1/2004	1	CITY AUDITOR	Reviewed and Approved
12/1/2004	1	Technology Drafter	Sent for Approval
11/30/2004	1	ODI DIRECTOR	Reviewed and Approved
11/29/2004	1	EBOCO Reviewer	Sent for Approval
11/24/2004	1	Finance Reviewer	Reviewed and Approved
11/24/2004	1	Technology Drafter	Sent for Approval
11/23/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/23/2004	1	Technology Drafter	Sent for Approval
11/22/2004	1	Technology Drafter	Sent for Approval
11/22/2004	1	Technology Drafter	Sent for Approval

Explanation

This ordinance is to authorize and direct the Finance Director to modify a purchase order (PP001006) with Affordable Choice Electric whose original amount was $19,998.00. The informal bid for electrical services closed on 1/16/2004 through the Purchasing Office on SO015003. The three respondants to this bid were MidCity Electric, R.L. Reisinger and Affordable Choice with Affordable Choice being awarded the agreement on the basis of being the lowest, most reponsive, responsible and best bidder. This agreement expires on 2/28/05 and contains two one-year options to renew.

Due to unanticipated electrical needs at the data center as a result of the Windows 2003 server migration, electrical services performed by Affordable Choice Electric exceeded the amount of the current document by $4,384.42 for which the vendor needs to be made whole. As a result of the aforementioned expenses, the Department of Technology will need an additional $5,000.00 to cover for normal electrical repair services through January 31, 2005.

Fiscal Impact: This unbudgeted expense will be absorbed within the 2004 internal service fund for the Information Services Division within the Department of Technology.

Emergency action is being requested to allow for the financial transactions to be posted in the city's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management.

Contract Compliance: 31-1461454 Expires: 4/28/06

Title

To authorize and direct the Finance Director to modify a purchase order with Affordable Choice Electric to pay for electrical services performed; to expend $9,384.42 from the Department of Technology's internal service fund; and to declare an emergency. ($9,384.42)

Body

WHEREAS, electrical services were performed by Affordable Choice Electric which exceeded the current purchase order; and,

WHEREAS, the Department of Technology has a moral obligation to pay for s...