City of Columbus - File #: 1735-2006

• File #: 1735-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/28/2006
• In control: Administration Committee
• On agenda: 10/16/2006
• Final action: 10/18/2006
• Title: To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Protective Footwear with Safety Solutions, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Universal Term Contract Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
10/18/2006	1	MAYOR	Signed
10/18/2006	1	ACTING CITY CLERK	Attest
10/16/2006	1	Columbus City Council	Approved	Pass
10/16/2006	1	COUNCIL PRESIDENT	Signed
10/5/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/5/2006	1	ODI DIRECTOR	Reviewed and Approved
10/5/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/5/2006	1	Auditor Reviewer	Reviewed and Approved
10/5/2006	1	CITY AUDITOR	Reviewed and Approved
10/5/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/5/2006	1	CITY ATTORNEY	Reviewed and Approved
10/5/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/4/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/4/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/4/2006	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Protective Footwear for employees of various City agencies. The term of the proposed option contract (UTC) would be two (2) years. Contract is through November 30, 2008. The Purchasing Office opened formal bids on September 21, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 ( SA002152 CGW) Six (MAJ:6, MBE:0, FBE:0) bids were solicited; Three (3) (MAJ:3) bids were received.

The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidders:

Safety Solution, MAJ, CC#310808325 (Expires 7-6-2007), $175,000.00
Total Estimated Annual Expenditure: $175,000.00

The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Various City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.



Title

To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Protective Footwear with Safety Solutions, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Universal Term Contract Fund, and to declare an emergency. ($1.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on September 21, 2006 and selected the lowest, responsive, responsible and best bids. Three (3) bids were received, Safety Solution, Iron Age Corporation, and Lehigh Safety Shoe Company, LLC. Iron Age Corporation and Lehigh Safety Shoe Company,...