City of Columbus - File #: 1593-2007

• File #: 1593-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/28/2007
• In control: Public Service & Transportation Committee
• On agenda: 11/5/2007
• Final action: 11/8/2007
• Title: To authorize the appropriation and transfer of $55,000.00 from the Special Income Tax Fund to the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with Contract Sweepers for construction of the Bridge Cleaning and Sealing 2008 project; to authorize the expenditure of $55,000 from the 1995, 1999, 2004 Voted Street and Highway Funds for the Transportation Division; and to declare an emergency. ($55,000.00).

Date	Ver.	Action By	Action	Result
11/8/2007	1	CITY CLERK	Attest
11/7/2007	1	MAYOR	Signed
11/5/2007	1	Columbus City Council	Approved
11/5/2007	1	COUNCIL PRESIDENT	Signed
10/24/2007	1	CITY ATTORNEY	Reviewed and Approved
10/24/2007	1	Service Reviewer	Sent to Clerk's Office for Council
10/23/2007	1	EBOCO Reviewer	Reviewed and Approved
10/23/2007	1	ODI DIRECTOR	Reviewed and Approved
10/23/2007	1	SERVICE DIRECTOR	Reviewed and Approved
10/22/2007	1	Auditor Reviewer	Reviewed and Approved
10/22/2007	1	CITY AUDITOR	Reviewed and Approved
10/22/2007	1	Service Reviewer	Sent for Approval
10/19/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/19/2007	1	SERVICE DIRECTOR	Reviewed and Approved
10/18/2007	1	SERVICE DIRECTOR	Reviewed and Approved
10/18/2007	1	Finance Reviewer	Reviewed and Approved
10/18/2007	1	Finance Reviewer	Reviewed and Approved
10/17/2007	1	Service Reviewer	Reviewed and Approved
10/15/2007	1	Service Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the City to enter into a contract in an amount up to $50,000.00 for the Bridge Cleaning and Sealing 2008 project and to pay construction inspection costs up to $5,000.00. The bridge cleaning and sealing program is a yearly contract to clean and seal every bridge, sidewalk, and parapet for which the City has maintenance responsibilities on a four or five year cycle. Locations are identified on an as needed basis. The estimated Notice to Proceed date is November 15, 2007. This project has been given 365 days to complete the construction. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 5 bidders/suppliers were solicited ( 4 majority, 1 minority) and 3 bids were received (2 majority, 1 minority) and tabulated on September 17, 2007 as follows:

Contract Sweepers $39,713.68
Boone Concrete $52,930.00
McDaniels Construction* $62,037.04

*minority bidders

Award is to be made to Contract Sweepers, C.C. #31-0780604, expiring 5/25/08, as the lowest, best, most responsive and most responsible bidder.

The bid was issued on a unit cost basis thereby allowing the City to award more or less work based on the budget for the overall project. Accordingly, the contract amount will be established for work up to $50,000.00, and associated inspection costs up to $5,000.00.

Emergency action is requested so that construction may begin on November 15, 2007.

Fiscal Impact: Funding for this project is budgeted within the Transportation Division as part of the Capital Improvement Program and is available within the 1995, 1999, 2004 Voted Streets and Highways Fund for this work.

Title

To authorize the appropriation and transfer of $55,000.00 from the Special Income Tax Fund to the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the Public Service Director to enter...