City of Columbus - File #: 0745-2009

• File #: 0745-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/13/2009
• In control: Safety Committee
• On agenda: 6/8/2009
• Final action: 6/10/2009
• Title: To authorize and direct the Director of Public Safety to modify and extend a contract with Public Safety Systems, Inc. (PSSI) for software support and services for the Computer Aided Dispatch (CAD) System, to authorize the expenditure of $222,225.00 from the Division of Support Services General Fund budget; and to declare an emergency. ($222,225.00)

Date	Ver.	Action By	Action	Result
6/10/2009	1	CITY CLERK	Attest
6/9/2009	1	MAYOR	Signed
6/8/2009	1	Columbus City Council	Approved	Pass
6/8/2009	1	COUNCIL PRESIDENT	Signed
5/27/2009	1	CITY ATTORNEY	Reviewed and Approved
5/27/2009	1	Safety Drafter	Sent to Clerk's Office for Council
5/26/2009	1	EBOCO Reviewer	Sent for Approval
5/26/2009	1	ODI DIRECTOR	Reviewed and Approved
5/26/2009	1	Safety Drafter	Sent for Approval
5/22/2009	1	Safety Reviewer	Reviewed and Approved
5/21/2009	1	CITY AUDITOR	Reviewed and Approved
5/21/2009	1	CITY AUDITOR	Reviewed and Approved
5/20/2009	1	Finance Reviewer	Reviewed and Approved
5/20/2009	1	FINANCE DIRECTOR	Reviewed and Approved
5/20/2009	1	Safety Reviewer	Reviewed and Approved
5/19/2009	1	Finance Reviewer	Reviewed and Approved
5/18/2009	1	SAFETY DIRECTOR	Reviewed and Approved
5/15/2009	1	Safety Reviewer	Reviewed and Approved
5/13/2009	1	Safety Drafter	Sent for Approval
5/13/2009	1	Safety Reviewer	Reviewed and Approved
5/13/2009	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of Public Safety, on behalf of the Division of Support Services, to modify and extend a contract with Public Safety Systems, Inc. (PSSI), for software support and maintenance associated with the Computer Aided Dispatching (CAD) response system. The CAD system is utilized by the Police and Fire dispatch facilities. The CAD enables the monitoring, tracking and dispatch of emergency and non-emergency data. PSSI provides telephone support services, upgrades to software, and enhancements that support the CAD system's daily operations. Any problems that arise that require changes to the application software may only be performed by them.

On June 12, 2000, Council approved and passed Ordinance 1420-00, which established the software support services provided by PSSI. Under the original contract, there are terms and conditions that allow for renewals at the conclusion of the ending term. This modification extends the contract from June 12, 2009 through June 12, 2010 in the amount of $222,225.00.

Bid Information: Public Safety Systems, Inc. (PSSI) is the manufacturer of the application system software. Public Safety Systems, Inc. (PSSI) wrote the software and is the only company that can support it. No one else has the source code (programs).

Contract Compliance: Public Safety Systems, Inc., Contract Compliance #54-1302472 (expires May 13, 2011).

Emergency Designation: Emergency designation is required to facilitate prompt payment for services provided by PSSI.


FISCAL IMPACT: This ordinance authorizes a contract modification and expenditure of $222,225.00 with Public Safety Systems for software and maintenance support of the Public Safety CAD system. The Support Services Division originally budgeted $140,852.00 for this contract modification. However, the cost for this service has increased due to the fact that the HP3000 platform on which the CAD operates has been discontin...