Explanation
BACKGROUND:
This legislation amends Ordinance 2092-2003 that was approved by City Council on Monday, October 6, 2003. This legislation also provides an additional $50,000.00 for the purchase of equipment and software that was originally to be leased.
Ordinance 2092-2003 authorized the Technology Director to enter a contract with Resource One for Web-Hosting and Professional Services. Resource One replaced the previous provider as a result of an unexpected decision by OARnet to terminate all professional web services on approximately 90-day notice. The new agreement with Resource One resulted in successfully implementing new web services without interruption as required on October 17th. The new agreement facilitates the provision of efficient and secure Citywide Internet services on a 24-hour; 7-day per week basis, under the direction of the Department of Technology (DoT).
Due to an expected lack of 2003 funding, the original contract plan called for leasing the equipment and software for a 36-month period with a buy-out option. The intent was to minimize first-year costs. However, DoT has reprioritized its budget and has made sufficient funds available to make the necessary purchase out of the current budget thereby simplifying the acquisition process and avoiding several thousand dollars in related finance charges.
Without modifying the contract and restructuring the distribution of costs as authorized by this ordinance, acquisition of necessary equipment will be delayed and the City will incur additional, unnecessary, and avoidable operating costs.
FISCAL IMPACT:
Ordinance #2092-2003, in the amount of $170,000.00, provided for costs of the upfront move, hardware/software lease, maintenance, other software coverage, computer programming services, professional services, and lease services with a coverage period from September 1, 2003 through January 31, 2004. Amendment of Ordinance 2092-2003 will redirect a portion of the software and equipme...
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