Explanation
BACKGROUND:
This ordinance will authorize the Director of Technology to renew a contract with SHI International Corporation (SHI) for existing Micro Focus Sever COBOL software licensing support at a cost of ($50,625.72) and Server Express support ($5,197.00), both required for the City’s Income Tax software system, for a combined cost of $55,822.72, with a coverage term period from August 1, 2019 through July 31, 2020. The agreement was most recently renewed under ordinance 1376-2018 passed June 18, 2018, establishing PO127738. The total cost of this ordinance is $55,822.72.
The original contract was established via (RFQ005619 opened June 1, 2017) authorized under ordinance number ordinance 1621-2017, passed by City Council July 10, 2017, establishing PO071544. In accordance with the bid specifications, the City and SHI can renew the contract for four additional one year terms, subject to mutual agreement and approval by proper City authorities. This is the second of the four year renewal options; (year three of five years). After this renewal is executed, the contract agreement can be extended/renewed annually for two (2) more additional one (1) year terms subject to mutual agreement and approval of proper City authorities.
As a reseller of Micro focus COBOL software, SHI is required to include the Micro Focus Maintenance Agreement pertaining to licensing and support standard terms and conditions in their proposed agreement with the City.
FISCAL IMPACT:
In 2017 and 2018, the Department of Technology legislated $118,345.96 and $50,747.88 respectively, for Micro Focus COBOL licensing and software support provided by SHI International Corporation. The total cost of this ordinance (2019) is $55,822.72 for software licensing support services. Funds for this expense are budgeted for within the Department of Technology, Information Services Division, Information Services Operating Fund. The aggregate contract total amount with SHI including this ...
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