City of Columbus - File #: 1221-2006

• File #: 1221-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/27/2006
• In control: Safety Committee
• On agenda: 7/24/2006
• Final action: 7/26/2006
• Title: To authorize and direct the Director of Public Safety to enter into contract with Lewis & Michael Inc. for moving services and Matrix Systems Inc. for security installation for the new Public Warehouse, to authorize the expenditure of $14,422.00 from the Safety Capital Improvement Funds; and to declare an emergency. ($14,422.00)

Date	Ver.	Action By	Action	Result
7/26/2006	1	ACTING CITY CLERK	Attest
7/25/2006	1	MAYOR	Signed
7/24/2006	1	Columbus City Council	Approved	Pass
7/24/2006	1	COUNCIL PRESIDENT	Signed
7/11/2006	1	CITY ATTORNEY	Reviewed and Approved
7/11/2006	1	Safety Drafter	Sent to Clerk's Office for Council
7/10/2006	1	Auditor Reviewer	Reviewed and Approved
7/10/2006	1	CITY AUDITOR	Reviewed and Approved
7/10/2006	1	Safety Drafter	Sent for Approval
7/10/2006	1	CITY ATTORNEY	Reviewed and Disapproved
7/10/2006	1	Safety Drafter	Sent for Approval
7/7/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/7/2006	1	Safety Drafter	Sent for Approval
7/6/2006	1	Finance Reviewer	Reviewed and Approved
7/5/2006	1	Finance Reviewer	Reviewed and Approved
6/30/2006	1	ODI DIRECTOR	Reviewed and Approved
6/30/2006	1	Safety Drafter	Sent for Approval
6/29/2006	1	EBOCO Reviewer	Reviewed and Approved
6/28/2006	1	Safety Reviewer	Reviewed and Approved
6/28/2006	1	Safety Reviewer	Reviewed and Approved
6/28/2006	1	SAFETY DIRECTOR	Reviewed and Approved
6/28/2006	1	Safety Drafter	Sent for Approval
6/27/2006	1	Safety Reviewer	Reviewed and Approved
6/27/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police, Department of Public Safety, needs to contract for security installation and moving services for the new public record warehouse at 2077 Parkwood Ave. The existing records will be removed from the old location and moved to the new warehouse in addition security installation is needed in order to protect the personnel and contents of the new facility.

Bid Information:
SO022879 for moving services were opened on June 15, 2006 and Lewis & Michael Inc. in the amount of $3,975.00 was the lowest, most responsive, responsible and best bidder.
The security installation is by Matrix Systems, Inc. in the amount of $10,447.00 which is the supplier for the security systems in all the Police facilities and necessary so that all security systems interact with each other and only one badge system is needed.

All companies listed are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance: Lewis & Michael, Inc. 31-0667955; Matrix Systems, Inc. 31-0902711

FISCAL IMPACT: Funds are available in the Safety Capital Improvement Funds for the relocation of the public records warehouse.

Emergency Designation: Emergency legislation is requested since it is imperative to move to the new location which is ready for occupancy as soon as possible and terminate lease payments in the old location.

Title

To authorize and direct the Director of Public Safety to enter into contract with Lewis & Michael Inc. for moving services and Matrix Systems Inc. for security installation for the new Public Warehouse, to authorize the expenditure of $14,422.00 from the Safety Capital Improvement Funds; and to declare an emergency. ($14,422.00)

Body

WHEREAS, the Division of Police, Department of Public Safety, needs to remove contents from old location for the new public records b...