City of Columbus - File #: 1033-2006

• File #: 1033-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/26/2006
• In control: Public Service & Transportation Committee
• On agenda: 6/19/2006
• Final action: 6/23/2006
• Title: To authorize and direct the Finance and Management Director to enter into three (3) UTC contracts for the option to purchase Wheel Alignment & Front End Repair with Dick Masheter Ford/Quick Lane, Bee Line Aligning Service Corp. and Wilson's Auto Service to authorize the expenditure of three (3) dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($3.00).

Date	Ver.	Action By	Action	Result
6/23/2006	1	CITY CLERK	Attest
6/22/2006	1	MAYOR	Signed
6/19/2006	1	Columbus City Council	Approved	Pass
6/19/2006	1	COUNCIL PRESIDENT PRO-TEM	Signed
6/7/2006	1	CITY ATTORNEY	Reviewed and Approved
6/7/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/6/2006	1	CITY AUDITOR	Reviewed and Approved
6/6/2006	1	Auditor Reviewer	Reviewed and Approved
6/6/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/6/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/5/2006	1	ODI DIRECTOR	Reviewed and Approved
6/5/2006	1	EBOCO Reviewer	Reviewed and Approved
6/2/2006	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
5/26/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Wheel Alignment & Front End Repair for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through December 30, 2008. The Purchasing Office opened formal bids on April 20, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001964 GRW) Seven (MAJ:7, MBE:0, FBE:0) bids were solicited; Three (3) (MAJ:3. MBE: 0, FBE:0) bids were received.

The Purchasing Office is recommending award of primary, secondary and tertiary contracts to the three (3) lowest, responsive, responsible and best bidders:

Dick Masheter Ford/Quick Lane MAJ, CC#310729896 (expires 01/19/2008), $30,000.00
Bee Line Aligning Service Corporation, MAJ, CC#310829527 (expires 03/04/2008), $20,000.00
Wilson's Auto Service, MAJ, CC#310668047 (expires 01/19/2008), $10,000.00
Total Estimated Annual Expenditure: $60,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into three (3) UTC contracts for the option to purchase Wheel Alignment & Front End Repair with Dick Masheter Ford/Quick Lane, Bee Line Aligning Service Corp. and Wilson's Auto Service to authorize the expenditure of three (3) dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. (...