City of Columbus - File #: 0841-2006

• File #: 0841-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/25/2006
• In control: Administration Committee
• On agenda: 5/22/2006
• Final action: 5/24/2006
• Title: To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to modify and extend the contract with Indus Utility Systems, Incorporated for software maintenance, to authorize the expenditure of $452,395.00 from the Department of Technology information services fund; and to declare an emergency ($452,395.00)

Date	Ver.	Action By	Action	Result
5/24/2006	1	CITY CLERK	Attest
5/23/2006	1	MAYOR	Signed
5/22/2006	1	Columbus City Council	Approved	Pass
5/22/2006	1	COUNCIL PRESIDENT	Signed
5/11/2006	1	City Clerk's Office	Sent back for Clarification/Correction
5/11/2006	1	Technology Drafter	Sent to Clerk's Office for Council
5/4/2006	1	Auditor Reviewer	Reviewed and Approved
5/4/2006	1	CITY AUDITOR	Reviewed and Approved
5/4/2006	1	Technology Drafter	Sent for Approval
5/4/2006	1	CITY ATTORNEY	Reviewed and Approved
5/4/2006	1	Technology Drafter	Sent to Clerk's Office for Council
5/3/2006	1	FINANCE DIRECTOR	Reviewed and Approved
5/3/2006	1	Technology Drafter	Sent for Approval
5/1/2006	1	Finance Reviewer	Reviewed and Approved
4/28/2006	1	EBOCO Reviewer	Sent for Approval
4/28/2006	1	ODI DIRECTOR	Reviewed and Approved
4/28/2006	1	Technology Drafter	Sent for Approval
4/27/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
4/27/2006	1	Technology Drafter	Sent for Approval
4/25/2006	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This legislation authorizes the Department of Technology (DoT) on behalf of the Department of Public Utilities to modify and extend contract CT-15918, with Indus Utility Systems, Inc. (Indus), which provided language that allows for modifications and renewals on an annual basis. This contract modification will allow Indus to provide upgrades, new releases and computer programming software maintenance on the water and sewer information management system (WASIMS) and for the Archive Manager software module. This contract provides ongoing support of modifications made to the base system at the request of the Department of Public Utilities, Division of Water and assures that modifications are compatible with any new release of the billing system software or that Indus will expend the necessary effort to deliver those modifications in the new release.


FISCAL IMPACT: Expenditures for Optional Technical Currency Program and Technical Currency Support Services in years 2002 and 2003 were $306,423.27 and $707,837.76. In 2004, the department expended $407,849.38 for Optional TCP Services for the period of July 1, 2004 through June 30, 2005 and for Technical Currency Support Services covering the period of October 1, 2003 through September 30, 2004. The total amount expended, for related services, in 2005 was $420,905.60. The expenditure in 2006 will be $452,395.00. This amount is budgeted and available within the Department of Technology internal services fund for Optional TCP Services for coverage period of July 1, 2006 through June 30, 2007 and for Technical Currency Support Services covering the period of October 1, 2005 through September 30, 2006.

EMERGENCY:
There is an immediate need to modify and extend a contract with Indus Utility Systems, Inc. to maintain and provide uninterrupted support service for the water and sewer information management system (WASIMS).
CONTRACT COMPLIANCE: 23-2296631 Expiration: 05/30/2006

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