City of Columbus - File #: 0086-2007

• File #: 0086-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/10/2007
• In control: Administration Committee
• On agenda: 1/22/2007
• Final action: 1/25/2007
• Title: To amend the 2006 Capital Improvements Budget; to authorize the cancellation of $13,127.00 from an existing EL005509 (AC024591) associated with the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into contract for the Facilities Management Division for flooring renovations of various areas in City buildings with Flooring Foundations, LLC; to authorize the expenditure of $200,000.00 from the Construction Management Capital Improvement Fund, to authorize the expenditure of $13,127.00 from the Safety Voted Bond Fund; and to declare an emergency. ($213,127.00)

Date	Ver.	Action By	Action	Result
1/25/2007	1	CITY CLERK	Attest
1/24/2007	1	MAYOR	Signed
1/22/2007	1	Columbus City Council	Approved	Pass
1/22/2007	1	COUNCIL PRESIDENT	Signed
1/12/2007	1	Finance Drafter	Sent for Approval
1/12/2007	1	CITY AUDITOR	Reviewed and Approved
1/12/2007	1	CITY AUDITOR	Reviewed and Approved
1/12/2007	1	Finance Drafter	Sent for Approval
1/12/2007	1	EBOCO Reviewer	Reviewed and Approved
1/12/2007	1	ODI DIRECTOR	Reviewed and Approved
1/12/2007	1	Finance Drafter	Sent for Approval
1/12/2007	1	CITY ATTORNEY	Sent to Clerk's Office for Council
1/11/2007	1	Finance Reviewer	Reviewed and Approved
1/11/2007	1	Finance Reviewer	Reviewed and Disapproved
1/11/2007	1	Finance Drafter	Sent for Approval
1/11/2007	1	Safety Reviewer	Reviewed and Approved
1/11/2007	1	Safety Reviewer	Reviewed and Approved
1/11/2007	1	SAFETY DIRECTOR	Reviewed and Approved
1/11/2007	1	Finance Drafter	Sent for Approval
1/11/2007	1	Finance Drafter	Sent for Approval
1/11/2007	1	Finance Reviewer	Reviewed and Approved
1/11/2007	1	Finance Reviewer	Reviewed and Approved
1/11/2007	1	Finance Reviewer	Reviewed and Approved
1/11/2007	1	FINANCE DIRECTOR	Reviewed and Approved
1/10/2007	1	Finance Drafter	Sent for Approval
1/10/2007	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with Flooring Foundations, LLC for the renovation and installation of flooring at City buildings. Formal proposals were solicited on November 15, 2006, and three bids were received on November 28, 2006. The companies that bid were Flooring Foundations, LLC (FBE), All Pro Floor Services of Ohio, Ltd. (Female), and Flooring Logistics. The bids of both All Pro and Flooring Logistics were deemed unresponsive. Flooring Logistics attempted to change its labor pricing after the bidding period was closed. All Pro failed to show a good faith effort to comply with the City's contract compliance certification program by failing to register its subcontractors within seven days after the bid submittal date, as explained explicitly in the bid document.

The Facilities Management Division recommends the contract award to the most responsive and responsible, lowest and best bidder, Flooring Foundations, LLC. Their rates were as follows: Standard Hourly Rate - $44.25, Overtime Rate - $59.50, Premium Rate - $69.00, Standard Hourly Rate for Furniture Moving - $35.40, Overtime Rate for Furniture Moving - $50.75, Premium Rate for Furniture Moving - $68.45, 26 oz. face weight base bid carpet - $12.96/square yard, 30 oz. face weight cut pile carpet - $19.48/square yard if installed over pad and $14.14/square yard if glued down, 1/8" vinyl comp. floor tile - $67.50/carton or $1.50/square foot, upgrade backing - $13.20/square yard, carpet pad - $5.34/square yard, attached cushion in place of pad - $7.14/square yard, 4" vinyl base - $1.41/lineal feet, removal of existing glue down carpet - $2.95/square yard, removal of existing carpet over pd - $3.70/square yard, removal of vinyl base, $0.37/lineal foot, and removal of vinyl comp. tile - $0.70/square foot.

The renovations will consist of the removal of existing carpeting/floor t...