City of Columbus - File #: 0658-2008

• File #: 0658-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/7/2008
• In control: Public Service & Transportation Committee
• On agenda: 5/5/2008
• Final action: 5/7/2008
• Title: To authorize the Finance and Management Director to issue a blanket purchase order for the purchase of asphalt emulsion to Phillips Oil Company of Central Ohio, Incorporated, in accordance with the terms and conditions of the applicable citywide universal term contract; to authorize the expenditure of $62,000.00 from the Municipal Motor Vehicle License Tax Fund for the Transportation Division; and to declare an emergency. ($62,000.00)

Date	Ver.	Action By	Action	Result
5/7/2008	1	CITY CLERK	Attest
5/6/2008	1	MAYOR	Signed
5/5/2008	1	Columbus City Council	Approved	Pass
5/5/2008	1	COUNCIL PRESIDENT	Signed
4/25/2008	1	CITY ATTORNEY	Reviewed and Approved
4/25/2008	1	Service Reviewer	Sent to Clerk's Office for Council
4/24/2008	1	CITY AUDITOR	Reviewed and Approved
4/24/2008	1	CITY AUDITOR	Reviewed and Approved
4/24/2008	1	SERVICE DIRECTOR	Reviewed and Approved
4/24/2008	1	ODI DIRECTOR	Reviewed and Approved
4/24/2008	1	SERVICE DIRECTOR	Reviewed and Approved
4/23/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/23/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/23/2008	1	SERVICE DIRECTOR	Reviewed and Approved
4/22/2008	1	Finance Reviewer	Reviewed and Approved
4/21/2008	1	Finance Reviewer	Reviewed and Approved
4/18/2008	1	SERVICE DIRECTOR	Reviewed and Approved
4/11/2008	1	Service Reviewer	Reviewed and Approved
4/10/2008	1	Service Drafter	Sent for Approval

Explanation

The Transportation Division is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses asphalt emulsion in its surface treatment program to effect repairs and maintenance to streets, gravel alleys and berms. It is also used in its Rosco patching machines to patch potholes on city streets.

The Purchasing Office has established a citywide universal term contract no. FL003624 with Phillips Oil Company of Central Ohio, Incorporated, contract compliance #208200717 (Expiring 2/27/10), for the purchase of asphalt emulsion. This legislation will authorize the expenditure of $62,000.00 for asphalt emulsion using the universal term contract.

Emergency action is requested to allow immediate expenditure of the necessary funds for the purchase of this material due to the high amount of these repairs that have occurred already this year.

FISCAL IMPACT: Funds in the amount of $62,000.00 are budgeted and available in the Municipal Motor Vehicle License Tax Fund for this purpose. The Division expended $105,517.98, $144,826.11 and $98,000.00 for asphalt emulsion in 2006, 2007 and 2008, respectively.

Title
To authorize the Finance and Management Director to issue a blanket purchase order for the purchase of asphalt emulsion to Phillips Oil Company of Central Ohio, Incorporated, in accordance with the terms and conditions of the applicable citywide universal term contract; to authorize the expenditure of $62,000.00 from the Municipal Motor Vehicle License Tax Fund for the Transportation Division; and to declare an emergency. ($62,000.00)


Body
WHEREAS, the daily activities of the Transportation Division require the purchase and use of asphalt emulsion to effect repairs and maintenance to streets, gravel alleys and berms and to patch potholes on city streets; and

WHEREAS, funds are budgeted and available in the Municipal Motor Vehicle License Tax Fund for the purchase of asphalt emu...