City of Columbus - File #: 1345-2007

• File #: 1345-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/21/2007
• In control: Safety Committee
• On agenda: 9/17/2007
• Final action: 9/20/2007
• Title: To authorize and direct the Director of Finance and Management to enter into a contract with Myers Equipment Corporation for the purchase of light transit vehicles for the Division of Police; to authorize the transfer of $115,656.00 within the Voted Safety Bond Fund; to amend the 2007 Capital Improvements Budget; to authorize the expenditure of $115,656.00 from the Voted Safety Bond Fund; and to declare an emergency. ($115,656.00)

Date	Ver.	Action By	Action	Result
9/20/2007	1	CITY CLERK	Attest
9/18/2007	1	MAYOR	Signed
9/17/2007	1	Columbus City Council	Approved	Pass
9/17/2007	1	COUNCIL PRESIDENT	Signed
9/6/2007	1	CITY ATTORNEY	Reviewed and Approved
9/6/2007	1	Safety Drafter	Sent to Clerk's Office for Council
9/5/2007	1	Auditor Reviewer	Reviewed and Approved
9/5/2007	1	CITY AUDITOR	Reviewed and Approved
9/5/2007	1	Safety Drafter	Sent for Approval
9/4/2007	1	Finance Reviewer	Reviewed and Approved
9/4/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/4/2007	1	FINANCE DIRECTOR	Reviewed and Approved
9/4/2007	1	Safety Drafter	Sent for Approval
8/31/2007	1	Finance Reviewer	Reviewed and Approved
8/30/2007	1	EBOCO Reviewer	Reviewed and Approved
8/30/2007	1	ODI DIRECTOR	Reviewed and Approved
8/30/2007	1	Safety Drafter	Sent for Approval
8/27/2007	1	SAFETY DIRECTOR	Reviewed and Approved
8/27/2007	1	Safety Drafter	Sent for Approval
8/24/2007	1	Safety Reviewer	Reviewed and Approved
8/24/2007	1	Safety Reviewer	Reviewed and Approved
8/22/2007	1	Safety Reviewer	Reviewed and Approved
8/22/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: To purchase three (3) light transit vehicles (shuttle buses) for the Division of Police. The Division of Police had 5 shuttle buses in its fleet. In February 2007, the Division of Police, in conjunction with Fleet Management, junked two (2) shuttle buses due to high mileage and maintenance costs. A part of or all of the three remaining shuttle buses will be junked, due to similar mileage and maintenance issues, as soon as this order arrives.

Bid Information: This contract was bid specifically to be a cooperative contract for use by other governmental agencies in accordance with Section 5513.01 (B) of the Ohio Revised Code. The Ohio Department of Transportation awarded Myers Equipment Corporation for light transit vehicles and the contract expires December 31, 2007. Currently, the City of Columbus does not have a contract for this type of product. As a municipality, the City of Columbus is authorized to purchase from this contract. In addition, the Purchasing Office and Division of Police researched pricing for this commodity, and by utilizing this cooperative contract, there would be a possible total savings of at least $6000 for the City of Columbus. The Division of Police received a quote as of August 16, 2007 for light transit vehicle in the amount of $38,552.00 for one unit. The Division of Police is purchasing three (3) light transit vehicles for the total amount of $115,656.00.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 34-0694581 expires 8/17/2009

Emergency Designation: Emergency legislation is requested so the purchase order may be executed as soon as possible due to high maintenance and mileage issues of the current vehicles in use.

FISCAL IMPACT: The Department of Public Safety has determined that the expenditure for this ...