City of Columbus - File #: 1672-2006

• File #: 1672-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/20/2006
• In control: Public Service & Transportation Committee
• On agenda: 10/16/2006
• Final action: 10/18/2006
• Title: To authorize and direct the Finance & Management Director to enter into seven (7) UTC contracts for the option to purchase Vehicle Maintenance Services with McNeilus Truck and Manufacturing, Wilson's Auto Service, Inc., Krieger Ford, Inc., Dick Masheter Ford/Quick Lane, Byers Chevrolet, LLC, Triad Fire Apparatus Service Co., Inc., and Taliaferro Enterprises to authorize the expenditure of seven (7) dollars to establish the contract from the Universal Term Contract Fund, and to declare an emergency. ($7.00).

Date	Ver.	Action By	Action	Result
10/18/2006	1	MAYOR	Signed
10/18/2006	1	ACTING CITY CLERK	Attest
10/16/2006	1	Columbus City Council	Approved	Pass
10/16/2006	1	COUNCIL PRESIDENT	Signed
10/5/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/4/2006	1	Auditor Reviewer	Reviewed and Approved
10/4/2006	1	CITY AUDITOR	Reviewed and Approved
10/4/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/4/2006	1	CITY ATTORNEY	Reviewed and Approved
10/3/2006	1	EBOCO Reviewer	Reviewed and Approved
10/3/2006	1	ODI DIRECTOR	Reviewed and Approved
10/3/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/29/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/29/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/29/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/29/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Vehicle Maintenance Services for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through January 31, 2008. The Purchasing Office opened formal bids on July 20, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 ( SA002086 CGW. Fifty-three (MAJ:53, MBE:0, FBE:0) bids were solicited; five (5) (MAJ), two (2) (FBE) bids were received.

The Purchasing Office is recommending award of contracts to all responsive and responsible bidders:

McNeilus Truck and Manufacturing, MAJ, CC#411314526 (Expires 5-14-07), $10,714.28
Wilson's Auto Service, Inc. FBE, CC#310668047 (Expires 1-19-08), $10,714.28
Krieger Ford, Inc. MAJ, CC#310713133 (Expires 9-28-08), $10,714.28
Dick Masheter Ford/Quick Lane MAJ, CC#310729896 (Expires 1-19-08), $10,714.28
Byers Chevrolet, LLC MAJ, CC#314139860 (Expires 7-11-07), $10,714.28
Triad Fire Apparatus Service Co., Inc. FBE, CC#311295929, (Expires 1-6-07), $10,714.28
Taliaferro Enterprises MAJ, CC#311073146, (Expires 8-7-07), $10,714.28
Total Estimated Annual Expenditure: $74,999.96

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.



Title

To authorize and direct the Finance & Management Director to enter into seven (7) UTC contracts for the option to purchase Vehicle Maintenance Services with McNeilus Truck and Manufacturing...