...Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Miscellaneous Industrial Hardware with Fastenal Company, W.W. Grainger, Inc., and Midwest Motor Supply Co. This contract is used City wide to purchase hardware and consumable industrial supplies. Cotter pins, General Purpose Lubricants, and Machine Tools used to maintain City facilities, equipment, and property. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 16, 2024. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ027606). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Fastenal Company CC# 007823 expires 10/19/25, All Items, $1.00
W.W. Grainger, Inc. CC# 007170 expires 1/17/26, All Items, $1.00
Midwest Motor Supply Co, CC# 006113 expires 5/28/2026, All Items, $1.00
Total Estimated Annual Expenditure $1,500,000.00, City wide
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because miscellaneous industrial hardware is used to maintain City facilities, daily operations, and various other projects within City agencies.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is here...
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