Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Fairbanks Morse Pump Parts and Service for the Division of Sewerage and Drainage, to and including September 30, 2006. Formal bids were opened by the Purchasing Office on April 17, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000429BGB). FL001802, with Fairbanks Morse Pump Service Group, was established in accordance with bids received. Their contract compliance number is 41-1881858. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: No additional funds are needed to modify this contract. The Division of Sewerage and Drainage must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contract. The Division of Sewerage and Drainage must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Fairbanks Morse Pump Parts and Service, with Fairbanks Morse Pump Service Group, and to declare an emergency.
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