City of Columbus - File #: 1954-2004

• File #: 1954-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2004
• In control: Administration Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Uniforms/Floor Mat Rental with Cintas Corporation, and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	Columbus City Council	Taken from the Table	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/15/2004	1	Columbus City Council	Tabled to Certain Date	Pass
11/3/2004	1	CITY ATTORNEY	Reviewed and Approved
11/3/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/2/2004	1	Finance - Purchasing Drafter	Sent for Approval
11/1/2004	1	EBOCO Reviewer	Reviewed and Approved
11/1/2004	1	ODI DIRECTOR	Reviewed and Approved
10/29/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
10/26/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend existing city-wide contracts for the option to rent Non-Safety Forces Uniforms and Building Maintenance Supplies for various City agencies to and including April 30, 2005. The Purchasing Office opened formal bids on March 1, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA002568BGB). FL000734 and FL000735, with Cintas Corporation were established in accordance with bids received. Their contract compliance number is 31-1703809. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.


1. Amount of additional funds: No additional funds are needed to modify these contracts. Each agency would be responsible for setting up their own funds. It is estimated that the divisions will spend approximately $175,000.00 on these contracts annually.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contracts.
3. Reason other procurement processes not used: The specifications are currently being written. A new bid when will be processed when the specifications are complete.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreements

FISCAL IMPACT: No funding is required to extend the option contracts. Each agency must set aside their own funding for their estimated expenditures. To maintain an uninterrupted supply of services to City agencies using these Universal Term Contracts this ordinance is being processed as an emergency.

Title

To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Uniforms/Floor Mat Rental with Cintas Corporation, and to declare an emergency.

Body

WHEREAS, the Purchasing Office advertised and s...