City of Columbus - File #: 0891-2009

• File #: 0891-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/15/2009
• In control: Administration Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize the Finance and Management Director to extend a contract for the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and software support for a Comprehensive Municipal Planning and Asset Management System; and to authorize the expenditure of $50,400.00 from the General Fund. ($50,400.00)

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/22/2009	1	Auditor Reviewer	Reviewed and Approved
6/22/2009	1	CITY AUDITOR	Reviewed and Approved
6/22/2009	1	Finance Drafter	Sent for Approval
6/22/2009	1	Finance Drafter	Sent for Approval
6/22/2009	1	CITY ATTORNEY	Reviewed and Approved
6/22/2009	1	Finance Drafter	Sent to Clerk's Office for Council
6/19/2009	1	EBOCO Reviewer	Sent for Approval
6/19/2009	1	ODI DIRECTOR	Reviewed and Approved
6/19/2009	1	Finance Drafter	Sent for Approval
6/18/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/18/2009	1	Finance Drafter	Sent for Approval
6/17/2009	1	Finance Reviewer	Reviewed and Approved
6/17/2009	1	Finance Reviewer	Reviewed and Approved
6/16/2009	1	Finance Reviewer	Reviewed and Approved
6/15/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to extend a contract for the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and annual software support and updating for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract for Physical Planning Technologies, Ltd. (PPT), was authorized in the amount of $497,113 by Ordinance No. 0603-2005, passed July 20, 2005. At that time, formal proposals were solicited in the City Bulletin.

The vendor has provided a software application for a Capital Planning Management System, as well as training and software. It has been modified four times, the last of which was authorized by Ordinance No. 1249-2008, passed July 8, 2008, in the amount of $50,400. These modifications provided for server hosting and software support, respectively. The modification authorized by this ordinance will extend the server hosting and software support for an additional year (9/1/2009 to 8/31/2010). It will be impractical to bid these services, as no other company can provide server hosting and software support for Capital Planning Solutions products.

Fiscal Impact: The amount of this budgeted modification is $50,400.00. The contract was originally authorized by Ordinance No. 0603-2005 and last modified by Ordinance No. 1249-2008 ($50,400.). Upon passage of this ordinance, the total four-year cost of this contract will be $706,383.

Physical Planning Technologies, Ltd. Contract Compliance Number 98-0400011 Expiration date 05/03/10

Title

To authorize the Finance and Management Director to extend a contract for the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and software support for a Comprehensive Municipal Planning and Asset Management System; and to authorize the expenditure of $50,400.00 from the General Fund. ($50,400.00)

Body

WHEREAS...