City of Columbus - File #: 1468-2010

• File #: 1468-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/4/2010
• In control: Utilities Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize the Finance and Management Director to enter into four (4) contracts for the option to purchase Mainline Valves, Various Parts and Fittings with HD Supply Waterworks, Site Supply, Inc., Dreier & Maller, Inc., and Ferguson Waterworks, to authorize the expenditure of $4.00 to establish the contracts from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($4.00)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/7/2010	1	Auditor Reviewer	Reviewed and Approved
10/7/2010	1	CITY AUDITOR	Reviewed and Approved
10/7/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/7/2010	1	CITY ATTORNEY	Reviewed and Approved
10/7/2010	1	Finance Drafter	Sent to Clerk's Office for Council
10/6/2010	1	EBOCO Reviewer	Sent for Approval
10/6/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/4/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/4/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/4/2010	1	Finance Reviewer	Reviewed and Approved
10/4/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/4/2010	1	Finance Drafter	Sent for Approval

Explanation
BACKGROUND: For the option to establish four (4) UTC contracts to purchase Mainline Valves, Various Parts and Fittings for the Division of Power and Water, the primary user. The valves and fittings parts are used in the maintenance and repair of service lines throughout the service areas of the City of Columbus Water Division. The term of the proposed option contracts would be approximately two (2) years, expiring March 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 26, 2010.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003653). Forty-nine (49) bids were solicited: (M1A-1, F1-1, MBR-0). Four (4) bids were received.

The specifications allow for Primary and Secondary awards. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:

HD Supply Waterworks, MAJ, CC# 03-0550887 expires 12/17/10, Primary award items 2, 4-11, 70, 71, 73, 97, 99-101, 104, 113, 145, 146, 166, 169-171, 180, 190, 209, 214-238, 251, 253, 254, 256-258, 260-268, 270-275, 277-285, 303, 309-312, 350, 357-359, 373-387, 402-409, 427-435, 457, 463 and 468. Secondary award items 3, 16, 17, 26-29, 31, 40-45, 54-59, 72, 74, 75, 87-90, 92, 94-96, 98, 102, 103, 105, 106, 111, 116, 132-135, 139-144, 147, 148, 157, 159, 160, 162, 164, 172-179, 193, 194, 206-208, 210-213, 242, 249, 250, 286-302, 304-308, 338, 340, 341, 351-356, 388, 394-397, 399-401, 410-422, 425, 444, 445, 450 and 466, $1.00.
Site Supply, Inc., MAJ, CC# 31-1350146 expires 2/13/11, Primary award items 18-25, 32-39, 46-53, 60-62, 64, 66-69, 76-82, 84-86, 93, 107, 110, 112, 117-129, 137, 138, 152, 153, 181-189, 191, 195-205, 239-248, 304-308, 387, 389-393, 398, and 419-426. Secondary award items 2, 12-15, 30, 63, 65, 83, 91, 108, 109, 114, 115, 130, 131, 136, 149, 163, 169, 171, 214-220, 237, 238, 373-386, 442, 462 and 4...