City of Columbus - File #: 0136-2011

• File #: 0136-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/18/2011
• In control: Administration Committee
• On agenda: 3/7/2011
• Final action: 3/8/2011
• Title: To authorize the Director of the Department of Technology to renew an annual contract with InsightETE Corporation for software maintenance and support in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $32,429.02 from the Information Services Division, internal service fund. ($32,429.02)

Date	Ver.	Action By	Action	Result
3/8/2011	1	MAYOR	Signed
3/8/2011	1	CITY CLERK	Attest
3/7/2011	1	Columbus City Council	Approved	Pass
3/7/2011	1	COUNCIL PRESIDENT	Signed
2/28/2011	1	Columbus City Council	Read for the First Time
2/17/2011	1	CITY ATTORNEY	Reviewed and Approved
2/17/2011	1	Technology Drafter	Sent to Clerk's Office for Council
2/16/2011	1	CITY AUDITOR	Reviewed and Approved
2/16/2011	1	Technology Drafter	Sent for Approval
2/15/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/15/2011	1	Technology Drafter	Sent for Approval
2/15/2011	1	Auditor Reviewer	Reviewed and Approved
2/14/2011	1	Finance Reviewer	Reviewed and Approved
2/7/2011	1	Finance Reviewer	Sent for Approval
2/4/2011	1	Finance Reviewer	Reviewed and Approved
2/4/2011	1	Finance Reviewer	Reviewed and Approved
2/3/2011	1	ODI DIRECTOR	Reviewed and Approved
2/3/2011	1	Technology Drafter	Sent for Approval
2/2/2011	1	EBOCO Reviewer	Sent for Approval
2/1/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/1/2011	1	Technology Drafter	Sent for Approval
1/25/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to renew an annual contract with InsightETE, for maintenance and support for existing software, previously approved through Ordinance #1179-2007, and passed on December 10, 2007. As a first time purchase, and during fiscal year 2008, DoT expended $201,358.00 as the total cost to purchase the software, licenses and maintenance support, of which $23,950 (75% prorated) was the annual maintenance fee. The software is utilized as a monitoring tool for various other applications and has the capability to alert DoT staff to performance problems, thereby improving application management. The original software, licenses and maintenance support contract allowed for future renewal of software maintenance and support.
This ordinance will provide for payment of the annual maintenance and support, with the coverage period from April 8, 2011 through April 7, 2012, and for escrow of source code. Also, InsightETE Corporation is the holder of the source code for this software, of which the source code escrow is currently held with Huntington National Bank. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
FISCAL IMPACT:
In 2009, $37,251.67 was expended of which the cost covered a one time fourteen month period to better align the service contract period in accordance with the passage of the City's budget. For 2010 the cost was $32,429.02. The 2011 renewal amount is $32,429.02. Funding for this coverage period has been identified and is available within the 2011 Department of Technology, Information Services Division, internal service fund. The aggregate contract total, including this year's amount is $303,467.71 which includes a total amount of $125,564.71 aggregate total for maintenance and support.


CONTRACT COMPLIANCE NUMBER:
Vendor Name: InsightET...