Explanation
Background: This ordinance authorizes and directs the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, accessories and services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because of these circumstances, the City must purchase automotive equipment parts, supplies, accessories and services that are not available from City-wide (UTC) contracts. To ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone or in writing.
Fiscal Impact: The Fleet Management Division 2005 operating budget contains $6.1 million for the purchase of automotive parts and services. This ordinance authorizes and expenditure of $580,000.00. Expenditures for similar non-contract items in 2004 were $845,000.00 and $1,055,000.00 in 2003.
Emergency action is requested to ensure uninterrupted parts deliveries to maintain the City's fleet.
Title
To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, accessories, and services for the Fleet Management Division, to authorize the expenditure of $580,000.00 from the Fleet Maintenance Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($580,000.00)
Body
WHEREAS, the purchase of various automotive parts, supplies, accessories and services cannot reasonably be anticipated for all vehicles under the purview of the Fleet Management Division, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various automotive equipment parts, supplies, accessories and services, and
WHEREAS, informal bids are take whenever pr...
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