City of Columbus - File #: 0887-2010

• File #: 0887-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/7/2010
• In control: Safety Committee
• On agenda: 7/12/2010
• Final action: 7/14/2010
• Title: To authorize and direct the Director of Finance and Management to enter into contracts with Fire Safety Services for the purchase of a truck cab and chassis and with NABCO Inc. for the up-fit and mounting of a bomb squad containment vessel onto the truck chassis; to amend the 2010 CIB and transfer funds between projects within the Safety Voted Bond Fund; to authorize the expenditure of $45,788 from Safety Voted Bond Funds; to waive the competitive bidding provisions of the Columbus City Codes with respect to the contract with Fire Safety Services and to award a contract with NABCO Inc. in accordance with the sole source provisions of the Columbus City Codes; and to declare an emergency. ($45,788.00)

Date	Ver.	Action By	Action	Result
7/14/2010	1	MAYOR	Signed
7/14/2010	1	CITY CLERK	Attest
7/12/2010	1	Columbus City Council	Approved	Pass
7/12/2010	1	COUNCIL PRESIDENT	Signed
7/2/2010	1	Safety Reviewer	Reviewed and Approved
7/2/2010	1	CITY ATTORNEY	Reviewed and Approved
7/2/2010	1	Safety Reviewer	Sent to Clerk's Office for Council
7/1/2010	1	Safety Drafter	Sent for Approval
7/1/2010	1	EBOCO Reviewer	Sent for Approval
7/1/2010	1	ODI DIRECTOR	Reviewed and Approved
7/1/2010	1	Safety Reviewer	Reviewed and Approved
7/1/2010	1	Auditor Reviewer	Reviewed and Approved
7/1/2010	1	CITY AUDITOR	Reviewed and Approved
6/28/2010	1	EBOCO Reviewer	Reviewed and Disapproved
6/25/2010	1	Safety Drafter	Sent for Approval
6/23/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/22/2010	1	Finance Reviewer	Sent for Approval
6/22/2010	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/21/2010	1	Finance Reviewer	Reviewed and Approved
6/15/2010	1	SAFETY DIRECTOR	Reviewed and Approved
6/9/2010	1	Safety Drafter	Sent for Approval

Explanation
BACKGROUND: The Division of Fire was awarded a grant from the Department of Homeland Security to purchase a truck (cab and chassis), to up-fit an existing Division of Fire Bomb Squad containment vessel, and to mount the vessel onto the truck chassis. The total amount of the grant is $203,000. However, the total cost of purchasing the cab and chassis and up-fitting and mounting the containment vessel is $248,788.00. The difference of $45,788 will be funded from The Department of Public Safety's voted Bond Funds. The payment of $203,000 will be issued by Franklin County, on behalf of the Department of Homeland Security and Ohio Emergency Management Agency. The City of Columbus and Franklin County entered into an Intergovernmental Agreement via Ordinance 1917-2005 to enable this type of purchase. This legislation will authorize and direct the Director of Finance and Management to execute those documents necessary for the purchases.

This legislation also authorizes the amendment of the 2010 Capital Improvement budget (CIB) and authorizes the City Auditor to transfer funds between projects within the Safety Voted Bond Fund.

Bid Information: Competitive bids were solicited by the Purchasing Office via solicitation SA003514 with two (2) vendors submitting bids as follows for the cab and chassis:

Fire Safety Services $143,788.00
Ferrara Fire Apparatus Inc. $159,783.00

After review of the bids by the Division of Fire's office of research and development, it is recommended that the cab and chassis contract be awarded to Fire Safety Services for having the lowest and best bid. However, due to minor specification exceptions that are acceptable to the Division of Fire, the Public Safety Department recommends a waiver of the competitive bid requirements. The up-fitting and the mounting of the containment vessel onto the cab and chassis will be sole sourced to NABCO Inc., due to the specialized and proprietary nature...