City of Columbus - File #: 0458-2011

• File #: 0458-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/14/2011
• In control: Administration Committee
• On agenda: 5/23/2011
• Final action: 5/24/2011
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to enter into a contract and establish a purchase order with Roscor Corporation, for the purchase of the Broadcast Television Play-To-Air Automation System; to authorize the expenditure of $90,500.00 from the Department of Technology, Information Services Division, Capital Improvement Fund; and to declare an emergency. ($90,500.00)

Date	Ver.	Action By	Action	Result
5/24/2011	1	MAYOR	Signed
5/24/2011	1	ACTING CITY CLERK	Attest
5/23/2011	1	Columbus City Council	Approved	Pass
5/23/2011	1	COUNCIL PRESIDENT	Signed
5/13/2011	1	CITY AUDITOR	Reviewed and Approved
5/13/2011	1	CITY AUDITOR	Reviewed and Approved
5/13/2011	1	Technology Drafter	Sent for Approval
5/13/2011	1	CITY ATTORNEY	Reviewed and Approved
5/13/2011	1	Technology Drafter	Sent to Clerk's Office for Council
5/12/2011	1	Finance Reviewer	Reviewed and Approved
5/12/2011	1	Finance Reviewer	Reviewed and Approved
5/12/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/12/2011	1	Technology Drafter	Sent for Approval
5/11/2011	1	ODI DIRECTOR	Reviewed and Approved
5/11/2011	1	Technology Drafter	Sent for Approval
5/10/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/10/2011	1	Technology Drafter	Sent for Approval
5/10/2011	1	EBOCO Reviewer	Sent for Approval
5/9/2011	1	Technology Drafter	Sent for Approval
5/6/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
5/5/2011	1	Technology Drafter	Sent for Approval
5/4/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
4/13/2011	1	Technology Drafter	Sent for Approval

Explanation

Background:

This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to enter into a contract and establish a purchase order with Roscor Corporation for the purchase of the Broadcast Television Play-To-Air Automation System for the Media Services television control room located at Columbus City Hall, 90 West Broad Street, Columbus, Ohio 43215. The equipment to be purchased includes additional software, hardware, customization, training, commissioning, installation and support. The Broadcast Television Play-To-Air Automation System replaces an end of life system and will provide additional features to include greater ease of use, increased visual effects, 3D capability, an interface for live data (streams of information such as in election returns), and a path for an upgrade to HD transmission for the City's CTV Channel which will upgrade the CTV television facility to state of the art status.


The Department of Technology (DoT) exercised due diligence by completing the competitive bid process (Solicitation # SA003790) in compliance with Columbus City Code Section 329. On February 3, 2011, the (ITB) Invitation to Bid (SA003790) for the Broadcast Television Play-To-Air Automation System was issued. Only one proposal was received on March 14, 2011, the one (1) proposal was received from Roscor Corporation in the amount of $90,500.00. After reviewing the only bid that was submitted, it was recommended that the award be made to Roscor Corporation in the amount of $90,500.00, as they were deemed to be the overall lowest, responsive, responsible and best bidder per specification.


EMERGENCY DESIGNATION:
Emergency action is requested to ensure that the needed purchase and services are not delayed; to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; and to ensure no service interruptions.


Fiscal Im...